Community Development

REQUEST FOR PROPOSAL

OWNER: Mille Lacs of Ojibwe
43408 Oodena Drive
Onamia, MN 56359

PROJECT: MLB Facilities Annual Heating & Cooling

DATE: September 12, 2022

TO: Qualified HVAC Contractors

Description and Scope of Work

The Mille Lacs Band, Community Development Department will be accepting sealed bids for the servicing of the heating, cooling, HVAC and control systems (currently I-NET) for the Mille Lacs Band of Ojibwe facilities in all three districts (D-I Onamia, D-2A Isle, D-2 East Lake and District-3 Lake Lena) until 3:00pm, on September 26, 2022. Bids will then be publicly opened and read aloud, on September 28, 2022 at 10:00am in the Community Development Department, located in the Mille Lacs Government Center.

Mail sealed bids to: Maria Costello, Assistant Commissioner of Administration
RFP Heating and Cooling
P.O.Box 509
Onamia, MN 56359
Bidding Notes
• Bids include the following facilities:

• District 1 (Onamia)
  A. Tribal Government Center
  B. Ceremonial Building
  C. Community Center
  D. Law Office
  E. New Community Center
  F. Aanji garage
  G. Aanji Office building
  H. Nay Ah Shing High school
  I. Nay Ah Shing Lower school
  J. Wewinabi Early Ed
  K. Assited living unit
• District 2A (Isle)
  A. Chiminsing Center
• District 2 (McGregor)
  A. Government/Community Center
  B. Ceremonial Building
  C. Minisinaakwaang Leadership Academy
  D. Aanji Office building
  E. Assisted living unit
• District 3 (Lake Lena)
  A. Community Center
  B. Ceremonial Building
  C. Meshakwad Community Center (Hinckley)
  D. Assisted living unit (Hinckley)
  E. Nay Ah Shing Pine Grove school
  • Bids must include all rates regarding service calls (after hours, holidays, weekends and emergencies).
  • Bids should be broken down by District if rates are different. A spreadsheet may be used for the breakdown of pricing.
  • Bids must be inclusive of the following:
• all service call rates and maintenance of heating, cooling, HVAC and control systems for the proper safety, comfort and protection for the Mille Lacs Band Tribal buildings listed above.
  • Bids should include a one call number for all service needs to be in compliance for all above listed facilities.
  • All pricing shall be valid through September 30, 2023
  • Site visits are encouraged and may be scheduled with Rhonda Sam, Facilities Manager (320-630-2447).
  • Bids must include all related materials (when possible) and labor.

Licensing

Contractors must have a current Mille Lacs Band Vendor’s license. Contact Elizabeth Thornbloom at the Business Regulations Office at (320)532-8274 with questions regarding licensing and for the license application

The Mille Lacs Band of Ojibwe reserves the right to reject any and all bids for any reason.

MLB BID FORM COMMUNITY DEVELOPMENT
FACILITIES
FIRM NAME: _____

JOB/PROJECT: FY2023 Facilities Heating & Cooling

District I Service Rates
Hourly rate during business hours $____
Hourly rate of after-hours & weekend calls $____
Hourly rate of holiday calls $____
Hourly rate of emergency calls $____
Other applicable charges: ____ $____
(Charge Description) (Dollar Amount)
____ $____
(Charge Description) (Dollar Amount)
District IIa Service Rates
Hourly rate during business hours $____
Hourly rate of after-hours & weekend calls $____
Hourly rate of holiday calls $____
Hourly rate of emergency calls $____
Other applicable charges: ____ $____
(Charge Description) (Dollar Amount)
____ $____
(Charge Description) (Dollar Amount)

District II Service Rates
Hourly rate during business hours $____
Hourly rate of after-hours & weekend calls $____
Hourly rate of holiday calls $____
Hourly rate of emergency calls $____
Other applicable charges: ____ $____
(Charge Description) (Dollar Amount)
____ $____
(Charge Description) (Dollar Amount)

District III Service Rates
Hourly rate during business hours $____
Hourly rate of after-hours & weekend calls $____
Hourly rate of holiday calls $____
Hourly rate of emergency calls $____
Other applicable charges: ____ $____
(Charge Description) (Dollar Amount)
____ $____
(Charge Description) (Dollar Amount)

BID GUARANTEE PERIOD:
I agree to hold this bid open for a period of 90 days after the bid opening. If this bid is accepted I agree to execute a Contract and/or a Purchase Order with the Mille Lacs Band of Ojibwe along with furnishing all required bonding (if required) and insurances.

ATTACHMENTS REQUIRED: Failure to provide any of these attachments will result in bid disqualification.

• MLB BID FORM (MUST BE SIGNED)
• DETAILED PROPOSAL
• MLBO VENDOR LICENSE
• COPY OF CURRENT INSURANCES
• COPY OF MINNESOTA CONTRACTORS LICENSE (if required)

NAME: ____TITLE:____

SIGNATURE: ___DATE:____

FIRM NAME: ____TELEPHONE:_____

ADDRESS: ___

EMAIL: ____