Description and Scope of Work

The Mille Lacs Band, Community Development Department will be accepting sealed bids for the servicing of the heating, cooling, HVAC and control systems (currently I-NET) for the Mille Lacs Band of Ojibwe facilities in all three districts (D-I Onamia, D-2A Isle, D-2 East Lake and District-3 Lake Lena) until 3:00pm, on November 8, 2021. Bids will then be publicly opened and read aloud, on November 10, 2021 at 10:00am in the Community Development Department, located in the Mille Lacs Government Center.

Mail sealed bids to: Timothy Jackson, Commissioner of Community Development
RFP Heating and Cooling
P.O.Box 509
Onamia, MN 56359

Bidding Notes

Bids include the following facilities:

District 1 (Onamia)
A. Tribal Government Center
B. Ceremonial Building
C. Community Center
D. Law Office
E. New Community Center

District 2A (Isle)
A. Chiminsing Center
o District 2 (McGregor)
A. Government/Community Center
B. Ceremonial Building
C. Minisinaakwaang Leadership Academy

District 3 (Lake Lena)
A. Community Center
B. Ceremonial Building
C. Meshakwad Community Center (Hinckley)

• Bids must include all rates regarding service calls (after hours, holidays, weekends and emergencies).
• Bids should be broken down by District if rates are different. A spreadsheet may be used for the breakdown of pricing.
• Bids must be inclusive of the following:
• all service call rates and maintenance of heating, cooling, HVAC and control systems for the proper safety, comfort and protection for the Mille Lacs Band Tribal buildings listed above.
• Bids should include a one call number for all service needs to be in compliance for all above listed facilities.
• All pricing shall be valid through September 30, 2022
• Site visits are encouraged and may be scheduled with Rhonda Sam, Facilities Manager (320-630-2447).
• Bids must include all related materials (when possible) and labor.

Licensing

Contractors must have a current Mille Lacs Band Vendor’s license. Contact Elizabeth Thornbloom at the Business Regulations Office at (320)532-8274 with questions regarding licensing and for the license application

The Mille Lacs Band of Ojibwe reserves the right to reject any and all bids for any reason.