Community Development

REQUEST FOR PROPOSAL

OWNER: Mille Lacs of Ojibwe
43408 Oodena Drive
Onamia, MN 56359

PROJECT: MLB Facilities Annual Heating & Cooling

DATE: September 18, 2023

TO: Qualified HVAC Contractors

Description and Scope of Work

The Mille Lacs Band, Community Development Department will be accepting sealed bids for the servicing of the heating, cooling, HVAC and control systems (currently I-NET) for the Mille Lacs Band of Ojibwe facilities in all three districts (D-I Onamia, D-2A Isle, D-2 East Lake and District-3 Lake Lena) until 3:00pm, on October 6, 2023. Bids will then be publicly opened and read aloud, on October 11, 2023 at 10:00am in the Community Development Department, located in the Mille Lacs Government Center.

Mail sealed bids to:
Timothy Jackson, Commissioner of Community Development
RFP Heating and Cooling
P.O.Box 509
Onamia, MN 56359

Bidding Notes
Bids include the following facilities:

• District 1 (Onamia)
  A. Tribal Government Center
  B. Ceremonial Building
  C. Community Center
  D. Law Office
  E. New Community Center
• District 2A (Isle)
  A. Chiminsing Center
• District 2 (McGregor)
  A. Government/Community Center
  B. Ceremonial Building
  C. Minisinaakwaang Leadership Academy
• District 3 (Lake Lena)
  A. Community Center
  B. Ceremonial Building
  C. Meshakwad Community Center (Hinckley)
• Bids must include all rates regarding service calls (after hours, holidays, weekends and emergencies).
• Bids should be broken down by District if rates are different. A spreadsheet may be used for the breakdown of pricing.
• Bids must be inclusive of the following:
  all service call rates and maintenance of heating, cooling, HVAC and control systems for the proper safety, comfort and protection for the Mille Lacs Band Tribal buildings listed above.
• Bids should include a one call number for all service needs to be in compliance for all above listed facilities.
• All pricing shall be valid through September 30, 2024
• Site visits are encouraged and may be scheduled with Rhonda Sam, Facilities Manager (320-630-2447).
• Bids must include all related materials (when possible) and labor.

All proposals must be mailed and labeled as follows:

Maria Costello, Assistant Commissioner of Administration
Facilities Electrical
PO Box 509
Onamia, MN 56359

Licensing

Contractors must have a current Mille Lacs Band Vendor’s license. Contact Elizabeth Thornbloom at the Business Regulations Office at (320)532-8274 with questions regarding licensing and for the license application

The Mille Lacs Band of Ojibwe reserves the right to reject any and all bids for any reason.