RFPs

RFPs

Scope

FY2023 Roofing Projects

The Mille Lacs Band of Ojibwe, Community Development, is seeking proposals from qualified residential roofing contractors. This service contract shall be utilized by Community Development Department for multiple small residential projects scattered throughout the State of Minnesota and in Wisconsin, if within 30 miles of the DIII Lake Lena Community Center. This will help to eliminate the delays often encountered with small service contracts, and will decrease the amount of administrative time spent on small projects.

Work Scope & General Conditions:
Projects to be covered under the annual contract will be small residential roofing projects. Each project’s work scope may vary slightly. An example of a typical roofing project work scope follows:

  1. Tear-off and replace existing roofing. Include ice & water installation, replacement of underlayment, valley metal flashings, roof jacks, ridge vent, step flashings and any other accessories which may be present. Homeowner to select new shingle color from Timberline stock colors. Install new kick-out step flashings where appropriate.
  2. Demo and replace gutters and install leaf guards. Install new downspouts and extensions as needed to direct water away from foundation.
  3. Include replacement of up to 10 sheets of roof plywood. Unit cost per sheet installed to be credited back to Owner for any unused plywood.

When possible the contractor will provide the Mille Lacs Band Community Development staff with a cost estimate prior to performing any work. Also, if the Contractor begins work on a project and encounters a substantial change in the project’s work scope, the Contractor is responsible for notifying the Mille Lacs Band as soon as possible and prior to performing any work not already approved. The Contractor is expected to provide service in a timely manner as many of the roofing repairs may be deemed as urgent. Contractor shall complete each roofing project no later than 90 days from receiving MLB Project Management approval to complete work under the annual contract. Contractors are responsible for securing all applicable permits, including Mille Lacs Band permit, and supplying the Mille Lacs Band with copies of any inspections conducted and will not be paid without this documentation.
Annual service to District I & District IIA is estimated to be $30,000.00. Annual service to District II (McGregor/ Aitkin) is estimated to be $20,000.00. Annual service to District III (Hinckley/ Sandstone) is estimated to be $30,000.00. Annual service to Urban/ Off Reservation (located within the State of MN, could include but not limited to: Pine City, Milaca, Maple Grove, Minneapolis, Duluth) is estimated to be $30,000.00.
Upon approval of proposals, a Service Contract shall be awarded for a period ending September 30, 2023 for an amount not to exceed amount. There may be one or more service contracts awarded depending on how many proposals are received to provide service to each district. Depending on necessity less than the awarded contract amount may be used for the year. In the event that additional dollars need to be added to the service contract, the Contractor agrees to continue providing service at the rates provided in their original proposal. Contractor shall have the responsibility to keep accurate records for the project and submit invoicing to Community Development. Each invoice must be itemized to list the quantities and rates for each task billed so that it can be easily identified that the contractor is billing according to the contracted rates. (Invoice breakdown should look similar to the spreadsheet on the attached bid form.) Each invoice amount will be verified, paid, and deducted from the total contract amount.

Bidding Notes

Bidding Notes

  1. Your proposal should include the following:
    a. Signed and fully completed bid form. (REQUIRED)
    b. Which MLBO Districts you will work in: District I (Mille Lacs), District IIA (Isle), District II (McGregor, East Lake), District III (Hinckley, Lake Lena) and Urban Area. Proposals may be selective or to provide service to all districts.
    c. New vendors should include a copy of a current MLB Vendor’s License. (or copy of a submitted application)
    d. Copy of an authorized signature sheet if one is not already on file with the Mille Lacs Band.
    e. Copy of current certificate of insurance. (Optional, insurance can be verified after opening.)
  2. All Contractors must comply with all Mille Lacs Band of Ojibwe American Indian Employment requirements (see 18 MLBSA § 5). Contact Lori Trail at (320) 532-4778.

All Proposals must be mailed and labeled as follows:
Mille Lacs Band of Ojibwe
Sealed Bid: FY2023 Roofing Projects
PO Box 509
Onamia, MN 56359

Proposals are due in the PO Box by 3:00pm on August 24, 2022. A public bid opening will be held at 10:00 am on August 25, 2022 at the Mille Lacs Band Government Center.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

Please note that the bids submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.