RFPs

The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed lump sum bids for a residential renovation located at 521 1st Street SW, Hinckley, MN. Bids will be due Wednesday, June 10, 2026 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday June 11, 2026 at 10:00 AM.

A mandatory Pre-Bid site visit will be held on Wednesday, May 27, 2026 at 1:00 pm.

General Notes:

1. It is the Contractors responsibility to identify any and all discrepancies in the scope of work, not meeting Industry Standards or that which is inconsistent with the International Residential Code (IRC), and Mille Lacs Band of Ojibwe 2025 MLB Project Specification Book.
2. All electrical wiring, apparatus and equipment for electric light, heat and power, technology circuits or systems shall comply with the rules of the Department of Commerce or the Department of Labor and Industry, as applicable, and be installed in conformity with accepted standards of construction for safety to life and property. Contractor should provide their electrical subcontractor with sufficient information so that cost of any code required updates are included in their base bid.
3. Contractor must reconnect all utilities, service panel or service feed. Also includes gas, propane. Include such equipment or materials identified in the pre-bid conference.
4. Contractor will secure all permits and fees.
5. Contractor is responsible for a thorough investigation of the scope of work.
6. Contractor will repair any damage to the property or structure created by the scope of work.
7. NO WORK SHALL BE PERFORMED UNTIL ALL REQUIRED PERMITS HAVE BEEN ISSUED AND COPIES IN THE POSSESSION OF THE PROJECT COORDINATOR AND /OR MILLE LACS BAND BUILDING OFFICIAL.

Work Scope Description: Unless otherwise noted all work shall be completed according to the 2025 MLB Spec Book.

Disabled Renovation Bid:
Concrete:

1. Demo existing garage apron and adjacent section of sidewalk.
2. Delete downspout located at the front right side of the garage. Plug/cover and seal downspout opening in gutter. Remove and dispose of corrigated draintile sleeve under sidewalk.
3. Sawcut and remove the front 30” of existing garage floor.
4. Contractor shall provide grade corrections as needed. Supply and install clean compacted fill to prep area for repour of garage floor, apron and sidewalk section, which can be poured together. New section of garage floor shall be doweled into the existing back section of garage floor. Include #4 rebar 24” o.c. throughout garage floor, apron and also in sidewalk. Include control joints no more than every 4’ in apron and sidewalk. Ensure new concrete elevation matches at abutments.

Garage Landing & Lift:

1. Demo existing wood landing and steps.
2. Construction new landing to be 48” x 78” with 48” wide steps. New landing height shall match that of the home’s interior floor elevation. New steps shall all be uniform in height. Install two (2) additional steps to minimize the rise height of each. Include code compliant sturdy hand rail for the steps and landing.
3. Subcontract Arrow Lift and coordinate with them to supply and install Stannah Sierra 600 straight stair lift inside the garage.

House Lifts & Garage Service Door:

1. Demo existing entry door from the house to the garage. Supply and install new Therma-Tru steel entry door with aluminum clad wrap on the frame per Spec Book. Door shall be prefinished in white. New door to have an ADA sill. Hardware, door knob and dead bolt to be gold finish. To be keyed alike front entry. Interior casing to match existing finish.
2. Subcontract Arrow Lift and coordinate with them to supply and install Stannah Sierra 260 curved stair lift from the upper most floor down to the lower level.
3. Subcontract Arrow Lift and coordinate with them to supply and install Stannah Sierra 600 straight stair lift from the lower level to the basement laundry/ mechanical room.

Bathroom:

1. Demo existing tub/shower and shower surround.
2. Supply and install Flexstone Royale Alcove Shower Surround Kit for openings up to 60” W x 32” D x 80” H. Include supply and install of two (2) 15“ corner shelves. Supply and install Flexstone single threshold shower base with correct sided drain opening. All components to be Alaskan Ivory in color. Contractor shall include all materials and labor necessary for installation per manufacturer’s instructions, including but not limited to the shower drain and backer boards for walls. Contractor is responsible for field measuring to ensure that the selected shower kit size is the best fit for the opening.
3. Contractor shall supply and install plywood backer for the shower surround.
4. Contractor shall include all costs associated with moving plumbing to align with the new shower.
5. Contractor shall include all costs associated with trimming the shower walls to fit the opening. Shower shall fit without leaving a gap in the flooring at shower edge. Material trimmed from shower walls may be used as a small curb to be installed in front of the tub if needed.
6. Supply and install grab bars in shower per MN Accessibility Code.
7. Supply and install Kingston Brass Adascape 18”x16” wall mounted fold down shower seat Home Depot model# YKBSS1816.
8. Modify existing shower valve assembly to eliminate tub spout (shower function only) Supply and install a new Moen Adler chrome shower faucet model # 82604. Contractor shall include installation of a shower divertor valve and install Moen handheld showerhead combo with slide bar (Moen 3667EP) chrome finish.
9. Contractor shall include a $1500 allowance for any necessary drywall and paint repairs. Any necessary drywall or painting work to be completed as described in the following. Patch, tape and texture drywall around the new tub as needed; prime and paint all affected drywall surfaces in the bathroom. All (new and existing) texturing to match as closely as possible. Prime drywall with Zinsser mold killing primer. Paint walls to match existing. When complete, the expectation is that the paint and texturing on the walls surrounding the shower looks as uniform as possible. In the event that no drywall or painting work is needed, the allowance will be credited back.
10. Provide and install Horow 56-60”w x 76”h double sliding framed bypass shower door in brushed nickel with 5/16” cleancoat glass Home Depot Model #K2-BN.
11. The expectation is to complete this shower installation without needing to move the tenant out. They will be told that they cannot use their shower for a couple of days but will need to have continued access to use their toilet.
12. Supply and install grab bars with backer at the stool per MN Accessibility Code.
13. Demo existing exhaust fan. Supply and install Supply and install Panasonic Whisper Green model: FV-05-11VKSL3 bath fan with light vented to the exterior per Spec Book. Include Smart Action motion sensor module FV-MSVK1.

Throughout the Home:

1. Demo and replace all smoke detectors with spec combo smoke c/o detectors as needed to meet code compliance.

Elder Renovation Bid:

Lower Bathroom:

1. Demo existing exhaust fan. Supply and install Broan bath fan that will fit to replace.
2. Demo and replace sheetrock above the shower surround on the wet wall. Patch, prime and paint to matching existing finish. Prime with Zinsser mold killing primer.
3. Retexture ceiling above shower. Prime the bathroom ceiling with Zinsser mold killing primer and repaint the bathroom ceiling.

Applies to Both Disabled & Elder Renovation Bids:

1. Contractor shall include 0.5% TERO tax fee in each the elder and disabled bids. Submission of receipt for paid TERO fee is required with application for final payment.
2. Contractor shall submit a schedule of values for each the elder and disabled portion of work.
3. Contractor shall include the City of Hinckley’s permit fee.

Specified Product Substitutions: All proposed product substitutions must be approved by the Project Coordinator 5 days prior to bid. Any approved substitutions, will be made available to all bidders.

Contacts:
Interested bidders shall contact Carla Dunkley at 320-630-2495 or by email at carla.dunkley@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

Mobilization and Project Schedule:

1. The Contractor shall be capable of mobilizing his equipment, crews, and subcontractors within 30 days of a fully executed contract.
2. Project will be substantially complete within 90 days of fully executed contract.
3. General contractor expected to immediately, upon receipt of fully executed contract, source all required materials and products required for the project. Contractor must immediately notify project coordinator of items with long lead times that may impact project schedule.
4. Contractor shall provide means and methods for all building phases of construction.
5. Liquidated damages for exceeding specified timeframes will be in all contracts.

COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Bidding notes:

1. Submit proposal in lump sum (supply and install), not to exceed amount.
2. All Contractors (including subcontractors) must comply with Davis Bacon wage requirements.
3. Documentation to be provided along with bid submittal (bid will be disqualified if items marked as required are not included):
   a. Completed & signed MLB Community Development Construction Bid Form (required)
   b. Completed schedule of values (billing worksheet page 2) (1 schedule required for each the elder and disabled portion of work)
   c. A copy of Current MLB Vendor’s License (or a copy of the submitted application)
   d. A copy of Current Insurance Certificate
   e. A copy of Subcontractor/Material Supplier list
   f. A copy of valid State of Minnesota Contractor’s License
   g. A copy of Authorized Signature Sheet (submitted with first bid submittal)
4. All Contractors must comply with all Mille Lacs Band of Ojibwe American Indian Employment requirements (see 18 MLBSA § 5). Contact Lori Trail at (320) 532-4778.

All proposals must be mailed and labeled as follows:

Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: 521 1st St SW, Hinckley
PO Box 509
Onamia, MN 56359

Please note that the bids submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal. Do not require delivery signature.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing:
Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Jackie Smith at (320) 384-4773 or via email at JSmith2@gracasinos.com with questions regarding licensing and for the license application.

PERMIT AND CONTRACTOR REQUIREMENTS:
Permits: Contractors are responsible to attain all necessary permits for all work, including City of Hinckley Permits.

Bonding Requirements: In accordance with Mille Lacs Band Title 7 as updated in Band Ordinance 07-22. Please note that bonding requirements on Mille Lacs Band Funded Residential projects has changed.

Band Ordinance 07-22 states the following:

For all Band funded residential construction projects, a performance bond is required for contracts in excess of $100,000.00.