RFPs

RFPs

Scope

16924 Ataage Dr. & 43669 Henry Davis Dr. Rehabs

The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed lump sum bids for two (2) residential renovations located at 16924 Ataage Dr. and 43669 Henry Davis Dr., both Onamia, MN. Bids will be due Wednesday, June 29, 2022 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday June 30, 2022 at 10:00 AM.

A mandatory pre-bid site visit will be held on Thursday, June 16, 2022 at 11am starting at the 16924 Ataage Drive site.

General Notes:

  1. It is the Contractors responsibility to identify any and all discrepancies in the scope of work, not meeting Industry Standards or that which is inconsistent with the International Residential Code (IRC), and Mille Lacs Band of Ojibwe 2016 MLB Project Specification Book.
  2. All electrical wiring, apparatus and equipment for electric light, heat and power, technology circuits or systems shall comply with the rules of the Department of Commerce or the Department of Labor and Industry, as applicable, and be installed in conformity with accepted standards of construction for safety to life and property.
  3. Contractor must reconnect all utilities, service panel or service feed. Also includes gas, propane. Include such equipment or materials identified in the pre-bid conference.
  4. Contractor will secure all permits and fees.
  5. Contractor is responsible for a thorough investigation of the scope of work.
  6. Contractor will repair any damage to the property or structure created by the scope of work.
  7. NO WORK SHALL BE PERFORMED UNTIL ALL REQUIRED PERMITS HAVE BEEN ISSUED AND COPIES IN THE POSSESSION OF THE PROJECT COORDINATOR AND /OR MILLE LACS BAND BUILDING OFFICIAL.

Work Scope Description: Unless otherwise noted all work shall be completed according to the 2016 MLB Spec Book.

16924 Ataage Drive
Exterior:

  1. Both detached garage and house: Demo and replace all damaged; or supply and install any missing siding, channel, louvered vents and accessories. Supply and install new one-piece siding on all corners. All new shall match existing.
  2. Remove and dispose of cable wires secured around the exterior of the house. Caulk holes in the siding after removal with color matching caulk.
  3. Detached garage: Tear-off and replace existing roofing. Include ice & water installation, replacement of underlayment, drip edge, ridge vent/ attic exhaust vents and any other accessories which may be present. Timberline shingles selection: Hunter Green. Remove and dispose of satellite dish(es). Caulk screw holes or repair any damage to the roof.
  4. Both detached garage and house: Demo and replace all damaged; or supply and install any missing aluminum soffit and fascia covering. All new pieces to match existing.
  5. Demo and replace damaged foundation flashing. Match existing color.
  6. Supply and install black dirt to repair grade around the perimeter after foundation flashing replacement.
  7. Both detached garage and house: Remove and dispose of satellite dish(es). Caulk any holes in roof sheathing or siding after removal.
  8. Both detached garage and house: Pressure wash and clean all siding and exterior surfaces.
  9. Both detached garage and house: Demo all existing exterior light fixtures. Supply and install new Patriot Lighting dualux LED dual head motion sensor exterior fixtures model: E9201WH.
  10. Demo existing windows and replace with Spec Thermotech vinyl windows that meet egress requirements. Adjust siding to fit new windows. Install j-channel and 2” white brick mould and caulk around perimeter.
  11. Demo and replace damaged; or supply and install missing window components on detached garage.
  12. Supply and install all new window screens.
  13. Demo and replace detached garage service door and frame, include install of brick mould around perimeter.
  14. Demo and replace overhead garage door weatherstripping. Supply and install metal jamb flashing.
  15. Supply and install garage door opener Liftmaster 8365W, including 2 remotes, push button at wall inside garage and exterior key pad.
  16. Demo and replace damaged; or supply and install missing gutter and downspout components, including leaf guards.
  17. Contractor shall clean out all gutters.
  18. Demo and replace broken sewer inspection cap.
  19. Supply and install concrete splash pads per Spec Book.
  20. Demo front deck and ramp. Construct new porch with front posts, joist and handrail to be aligned with the front of the house with one (1) 4’x12” step down and handrails. The two 4”x4” front posts shall be spaced evenly and run from the piers to the soffit. Supply and install LP smart side to wrap the posts from decking to soffit. Include the cost of materials and labor to drill frost free concrete piers.
  21. Bid Alternate #1: Provide deduct if frost free piers are not needed, as there may be an existing foundation wall beneath proposed porch.
  22. Pour a 4’ wide sidewalk to run from the existing 4’x4’ landing from ramp to be removed at the edge of paved drive way to new front porch. Contractor shall provide grade corrections as needed and supply and install fill to prep area.
  23. Demo patio door and deck off master bedroom. Modify the opening, supply and install Thermotech 60”x42” slider window. Install j-channel and 2” white brick mould and caulk around perimeter. After modified, finish this section of exterior wall by in-filling siding (color match to existing), insulation, vapor & air barriers per Spec Book.
  24. Demo deck and concrete landing off kitchen. Contractor supply and install fill and prep area to pour 6’x8’ patio slab per Spec Book. Contractor shall install #4 re-bar reinforcement @ 24” o.c. Install expansion joint between foundation and patio slab. Contractor shall construct 4’x4’ wood landing with one (1) 4’x12” step down and handrails, to be properly anchored to the concrete patio. Rear entry door shall be centered with patio slab. Contractor shall finish this section of exterior wall by in-filling siding (color match to existing), insulation, vapor & air barriers per Spec Book. Supply and install black dirt and seed around perimeter to help stabilize grade.
  25. Demo and replace front and rear entry doors and frames per Spec Book, include install of aluminum clad wrap and brick mould around perimeter. Provide and install new lock sets to be keyed alike. Doors shall have satin chrome knobs not levers.
  26. Supply and install storm doors with chain kits for front and rear entries per Spec Book.
  27. Provide materials and labor to construct a 5’x5’ concrete pad 4” thick. Supply and install AC-Guard security cage model AC GU with AC-Guard Top Bar to be anchored with ½”x 3” Red Head anchor sleeves to the 5’x5’ pad.
  28. Demo existing a/c condenser. Supply and install new Lennox 13ACX condenser, controller and lineset. New condenser shall be set on 5’x5’ concrete pad.
  29. Clean out all intake and exhaust vents.
  30. Contractor shall supply and install any missing outlet box covers.
  31. Supply and install any missing or damaged components to ensure proper function of exterior hose bibs.
  32. Supply and install 9-1-1 sign per Spec Book, mount on garage centered above overhead garage door.
  33. Remove and disposal of miscellaneous yard debris.

Interior:

  1. Contractor shall provide dehumidification throughout renovation to minimize swelling.
  2. Install sheet rock for modified patio door opening. Texture, paint and finish, including installation of pvc baseboard.
  3. Patch, texture, prime and paint all damaged interior drywall surfaces. Demo and replace any sections of drywall with heavy molding. Sand any existing drywall areas of texture or seams which do not blend-in well. Repair any noticeably damaged corners. All (new and existing) texturing to match as closely as possible. Prime all drywall with Zinsser mold killing primer. Repaint all drywall surfaces Dover White. When complete, all the paint and texturing is expected to look as uniform as possible.
  4. Demo and replace all smoke detectors with spec combo smoke c/o detector to meet code compliance.
  5. Demo existing ceiling fan. Supply and install new surface mount light fixture per Spec Book and controller.
  6. Demo and replace all interior light fixtures with Spec model surface mount fixture except existing recessed lighting.
  7. Demo and replace trim kits for recessed lighting.
  8. Supply and install all new LED light bulbs throughout per Spec Book schedule.
  9. Demo and replace any damaged; or supply and install any missing, damaged or painted receptacle and switch covers.
  10. Demo and replace flooring throughout with spec sheet vinyl, to include supply and install spec underlayment with floor leveler. Congoleum selection: Oasis Beige.
  11. Supply and install pvc colonial style baseboards in mechanical and bathrooms.
  12. Demo and replace all kitchen cabinets, countertops, sink, faucet and side sprayer. Stain to match existing. Countertop selection: 7732-58 Butterum Granite.
  13. Demo and replace range hood per Spec Book. Include venting to exterior and conceal.
  14. Supply and install new Whirlpool oven model# WFC150MOJW and refrigerator model# WRT311FZDW.
  15. Demo all window extension jambs. Supply and install materials and labor to finish all windows with sheetrock return jambs and cultured marble sill, include installation of drywall zip strips at window abutments. Finish sheetrock per interior item #2. Cultured Marble Selection: Dusty Sand 125.
  16. Demo any existing; supply and install all new window blinds per Spec Book.
  17. Demo and replace any damaged; or supply and install any missing baseboards, baseshoe, trim, jambs or casing. Woodwork should be free of water damage (blackened appearance or wrapping), cracking or excessive paint. Match to existing finishes.
  18. For each bathroom:
  19. Demo and replace bath fan with Panasonic FV-05-11VKSL2 model, vented to the exterior. Include Condensation Module FV-CSVK1. (both bathrooms)
  20. Demo existing tub/shower in hall bathroom and replace with WR 330 with factory installed grab bars. Demo shower stall in bathroom off the master bedroom and replace with WR 852 with factory installed grab bars.
  21. Demo and replace toilet stool per Spec Book. (both bathrooms)
  22. Demo sink and faucet in hall bathroom and replace with 30” vanity with cultured marble top and Spec faucet. Demo and replace bath vanity, countertop and faucet in bathroom off master bedroom.
  23. Demo and replace shower trim set. (both bathrooms)
  24. Demo existing bath accessories and supply new per Spec Book. (both bathrooms)
  25. Verify all grab bars are securely and properly installed. Tighten or correct install if needed. (both bathrooms)
  26. Demo existing wood shelving; supply and install wire shelving throughout per Spec Bk.
  27. Demo and replace all pre-hung interior doors (except on bedroom closets), frames and hardware per Spec Book, doors stained to match existing finishes, hardware to have satin chrome finish. Demo existing bedroom closet doors and frames. Supply and install wood trim and jambs to finish each opening. Match existing finishes. All doors shall have knobs not levers.
  28. Demo and replace any damaged; or supply and install any missing door stops.
  29. Demo and replace furnace and A-coil per Spec Book.
  30. Supply and install new furnace thermostat model: Honeywell T6 Pro Series TH6210U2001.
  31. Contractor shall have all ductwork cleaned.
  32. Demo and replace all floor vents, wall registers, diffusers and return air covers.
  33. Insulate exposed plumbing pipes in mechanical room per Spec Book.
  34. Service existing HRV unit.
  35. Demo and replace sump pump. Include discharge pvc pipe long enough to direct discharge away from foundation.
  36. Remove and dispose of misc. debris in the home, garage and within crawl space.
  37. Thoroughly clean all interior surfaces.
  38. Include $10,000 allowance in base bid for concealed damages. Allowance shall only be used for changes to the work scope which have been approved by Carla Dunkley, the MLBO Project Coordinator, prior to execution of work.
  39. Construction shall be permitted through the MLBO.

Work Scope Description: Unless otherwise noted all work shall be completed according to the 2016 MLB Spec Book.

43669 Henry Davis Drive
Exterior:

  1. Demo and replace all siding, channel, louvered vents, shutters and accessories. Supply and install new one-piece siding on all corners. Install shutters on front elevation only. New siding color: Oxford Blue
  2. Remove and dispose of cable wires secured around the exterior of the house.
  3. Demo and replace all damaged; or supply and install any missing aluminum soffit and fascia covering. All new pieces to match existing.
  4. Demo and replace all foundation flashing. Match existing color.
  5. Supply and install black dirt to repair grade around the perimeter after flashing replacement.
  6. Remove and dispose of satellite dish(es). Caulk any holes in roof sheathing after removal.
  7. Pressure wash and clean all siding and exterior surfaces.
  8. Demo all existing exterior light fixtures. Supply and install new Patriot Lighting dualux LED dual head motion sensor exterior fixtures model: E9201WH.
  9. Demo existing windows and replace with Spec Thermotech vinyl windows that meet egress requirements.
  10. Install j-channel and 2” white brick mould and caulk around perimeter.
  11. Supply and install all new window screens.
  12. Demo and replace damaged; or supply and install missing gutter and downspout components, including leaf guards.
  13. Contractor shall clean out all gutters.
  14. Supply and install concrete splash pads per Spec Book.
  15. Demo front deck and ramp. Construct new porch with front posts, joist and handrail to be aligned with the front of the house with one (1) 4’x12” step down and handrails. The two 4”x4” front posts shall be spaced evenly and run from the piers to the soffit. Supply and install LP smart side to wrap the posts from decking to soffit. Include the cost of materials and labor to drill frost free concrete piers.
    Bid Alternate #2: Provide deduct if frost free piers are not needed, as there may be an existing foundation wall beneath proposed porch.
  16. Demo rear deck. Contractor supply and install fill and prep area to pour 4’x4’ concrete landing for rear garage service door.
  17. Demo and replace front entry and rear garage service door lock sets, to be keyed alike. Doors shall have satin chrome levers. Install peep holes and kick plate on front entry door per Spec Book.
  18. Demo and replace storm door with chain kit for front entry per Spec Book.
  19. Demo and replace overhead garage door weatherstripping and metal jamb flashing. Demo and replace damaged; or supply and install missing overhead garage door/ railing components. Make any necessary adjustment.
  20. Provide materials and labor to construct a 5’x5’ concrete pad 4” thick. Supply and install AC-Guard security cage model AC GU with AC-Guard Top Bar to be anchored with ½”x 3” Red Head anchor sleeves to the 5’x5’ pad.
  21. Demo existing a/c condenser. Supply and install new Lennox 13ACX condenser, controller and lineset. New condenser shall be set on 5’x5’ concrete pad.
  22. Clean out all intake and exhaust vents.
  23. Contractor shall supply and install any missing outlet box covers.
  24. Supply and install any missing or damaged components to ensure proper function of exterior hose bibs.
  25. Supply and install 9-1-1 sign per Spec Book, mount above overhead garage door.
  26. Remove and disposal of miscellaneous yard debris.

Interior:

  1. Contractor shall provide dehumidification throughout renovation to minimize swelling.
  2. Remove railing in the hallway. Patch and repair drywall and finish per interior item #3.
  3. Patch, texture, prime and paint all damaged interior drywall surfaces. Demo and replace any sections of drywall with heavy molding. Sand any existing drywall areas of texture or seams which do not blend-in well. Repair any noticeably damaged corners. All (new and existing) texturing to match as closely as possible. Prime all drywall with Zinsser mold killing primer. Repaint all drywall surfaces Dover White. When complete, the expectation is that all the paint and texturing looks as uniform as possible.
  4. Demo and replace all smoke detectors with spec combo smoke c/o detector to meet code compliance.
  5. Demo and replace garage service door lock set to be keyed alike front and rear entry doors. Doors shall have satin chrome levers.
  6. Demo existing ceiling fan. Supply and install new surface mount light fixture per Spec Book and controller.
  7. Demo and replace all interior light fixtures with Spec model surface mount fixture except existing recessed lighting.
  8. Demo and replace trim kits for recessed lighting.
  9. Supply and install all new LED light bulbs throughout per Spec Book schedule.
  10. Demo and replace any damaged; or supply and install any missing, damaged or painted receptacle and switch covers.
  11. Demo and replace flooring throughout with spec sheet vinyl, to include supply and install spec underlayment with floor leveler. Demo and replace rotten subfloor in mechanical/ laundry room, hallway and hall bathroom area. Congoleum selection: Oasis Beige.
  12. Demo all existing baseboards. Supply and install pvc colonial base boards throughout.
  13. Demo and replace all upper and lower kitchen cabinets. Stain and hardware finish to match existing.
  14. Demo and replace all kitchen countertops. Countertop selection: 7732-58 Butterum Granite.
  15. Demo and replace kitchen sink, faucet and side sprayer per Spec Book.
  16. Demo and replace range hood per Spec Book. Include venting to exterior and conceal.
  17. Supply and install new Whirlpool oven model# WFC150MOJW, dishwasher# WDF550SAHW and refrigerator model# WRT311FZDW.
  18. Demo all window extension jambs. Supply and install materials and labor to finish all windows with sheetrock return jambs and cultured marble sill, include installation of drywall zip strips at window abutments. Finish sheetrock per interior item #2. Cultured Marble Selection: Dusty Sand 125.
  19. Demo any existing; supply and install all new window blinds per Spec Book.
  20. Demo and replace any damaged; or supply and install any missing trim, jambs or casing. Woodwork should be free of water damage (blackened appearance or wrapping), cracking or excessive paint. Match to existing finishes.
  21. For each bathroom:
    a. Demo and replace bath fan with Panasonic FV-05-11VKSL2 model, vented to the exterior. Include Condensation Module FV-CSVK1. (both bathrooms)
    b. Thouroghly clean tub/shower in hall bathroom and shower in master bedroom bath. Recaulk around perimeter of surrounds.
    c. Demo and replace toilet stool per Spec Book. (both bathrooms)
    d. Demo sink and faucet in hall bathroom and replace with 24” vanity with cultured marble top and Spec faucet. Demo and replace bath vanity, countertop and faucet in bathroom off master bedroom.
    e. Demo and replace shower trim set. (both bathrooms)
    f. Demo existing bath accessories and supply new per Spec Book. (both bathrooms)
    g. Verify all grab bars are securely and properly installed. Tighten or correct install if needed. (both bathrooms)
  22. Demo all existing shelving. Supply and install wire shelving per Spec Bk.
  23. Demo and replace all damaged pre-hung interior doors (except on bedroom closets), frames and hardware. Doors stained to match existing finishes, hardware to have satin chrome finish. Demo existing bedroom closet doors and frames. Supply and install wood trim and jambs to finish each opening. Match existing finishes. All doors shall have levers.
  24. Supply and install door stops throughout.
  25. Demo and replace furnace and A-coil per Spec Book.
  26. Supply and install new furnace thermostat model: Honeywell T6 Pro Series TH6210U2001.
  27. Contractor shall have all ductwork cleaned.
  28. Demo and replace all floor vents, wall registers, diffusers and return air covers with spec products.
  29. Insulate exposed plumbing pipes in mechanical room per Spec Book.
  30. Supply and install new Whirlpool washer# WTW4855HW and dryer# WED4850HW.
  31. Demo and replace HRV unit.
  32. Demo and replace; or supply and install new sump pump with discharge pvc pipe long enough to direct discharge away from foundation.
  33. Remove and dispose of misc. debris in the home, garage and within crawl space.
  34. Thoroughly clean all interior surfaces.
  35. Include a $10,000 contingency allowance to be used at Owner’s discretion for needed repairs discovered after the project has commenced. No work shall be compensated if it was not approved by the Owner prior to completion.
  36. Construction shall be permitted through the MLBO.

Both Rehabs:

  1. Housing will maintain utilities throughout the duration of the renovation.
  2. Contractor shall include 0.5% TERO tax fee in base bid. Submission of receipt for paid TERO fee is required with application for final payment.

Specified Product Substitutions: All proposed product substitutions must be approved by the Project Coordinator 5 days prior to bid. Any approved substitutions, will be made available to all bidders.

Bid Alternate #1 (16924 Ataage Drive): Supply deduct if frost free concrete piers are not needed to construct the front porch.

Bid Alternate #2 (Henry Davis Drive): Supply deduct if frost free concrete piers are not needed to construct the front porch.

Contacts:
Interested bidders shall contact Carla Dunkley at 320-630-2495 or by email at carla.dunkley@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

Mobilization and Project Schedule:

  1. The Contractor shall be capable of mobilizing his equipment, crews, and subcontractors within 30 days of a fully executed contract.
  2. Project will be substantially complete within 180 days of fully executed contract. Weather dependent exterior items may be allowed to exceed this timeframe with prior approval of project coordinator.
  3. General contractor expected to immediately, upon receipt of fully executed contract, source all required materials and products required for the project. Contractor must immediately notify project coordinator of items with long lead times that may impact project schedule.
  4. Contractor shall provide means and methods for all building phases of construction.
  5. Liquidated damages for exceeding specified timeframes will be in all contracts.

COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Bidding Notes

Bidding Notes

  1. Submit proposal in lump sum (supply and install), not to exceed amount.
  2. All Contractors (including subcontractors) must comply with Davis Bacon wage requirements.
  3. All Contractors should provide the following along with their bid submittal:
    a. Completed and signed MLB Community Development Construction Bid Form
    b. Completed schedule of values (billing worksheet page 2) for each house.
    c. A copy of Current MLB Vendor’s License (or a copy of the submitted application)
    d. A copy of Current Insurance Certificate
    e. A copy of valid State of Minnesota Contractor’s License
    f. A copy of Authorized Signature Sheet (submitted with first bid submittal)
    Bidder may be required to provide schedule of values before a contract is awarded, as such inclusion is to their advantage.
  4. All Contractors must comply with all Mille Lacs Band of Ojibwe American Indian Employment requirements (see 18 MLBSA § 5). Contact Lori Trail at (320) 532-4778.

All proposals must be mailed and labeled as follows:
Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: 16924 Ataage & 43669 Henry Davis Rehabs
PO Box 509
Onamia, MN 56359

Please note that the bids submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal. Do not require delivery signature.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing:
Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Elizabeth Thornbloom at (320)532-8274 or via email at EThornbloom@grcasinos.com with questions regarding licensing and for the license application.

PERMIT AND CONTRACTOR REQUIREMENTS:
Permits: Contractors are responsible to attain all necessary permits for all work, including Mille Lacs Band of Ojibwe (MLBO) Permits.

Bonding Requirements: In accordance with Mille Lacs Band Title 7 as updated in Band Ordinance 07-22. Please note that bonding requirements on Mille Lacs Band Funded Residential projects has changed.

Band Ordinance 07-22 states the following:

For all Band funded residential construction projects, a performance bond is required for contracts in excess of $100,000.00.