Jobs

JOB TYPE: Full Time
LOCATION: OMB
REPORTS TO: Office Manager
SALARY RANGE: $41,000 to $67,000

Any individual who receives an offer of employment or will receive a payroll check are required to submit to a drug and alcohol test as a condition of obtaining employment.
Mille Lacs Band Member/American Indian preference applies

SUMMARY:
The Office Assistant is responsible for administrative and financial duties in support of the OMB payroll and office staff.

QUALIFICATIONS:
• High School Diploma or GED required.
• Minimum of three (3) years office experience required.
• A.A. in business, accounting, or finance or equivalent years of experience preferred.
• Excellent organizational skills.
• Ability to deal with confidential data.
• Strong PC skills in a Windows environment, including Word and Excel. Willing to complete training to become proficient if needed.
• Ability to understand and follow directions.
• Knowledge of accounts payable and accounts receivable entry preferred.
• Capable of maintaining accurate records.
• Pleasant attitude toward all employees, co-workers, and Mille Lacs Band Members.
• Pass a background check
• Must be willing to sign a confidentiality agreement

DUTIES AND RESPONSIBILITIES:
• Front desk greeter. Greets all visitors to OMB and directs them to the proper person in OMB to assist them. Assists in handing out department checks and or Per Capita/Minor Trust Checks.
• Performs general office support responsibilities; such as, answering phones, screening calls and taking messages; reviewing, sorting and distributing incoming mail; operating copiers and other office machines, making coffee.
• Handles and accesses confidential materials.
• Processes PO/Check requests when needed.
• Process Per Capita back when needed.
• Performs data entry when needed.
• Perform filing functions as needed.
• Assists payroll specialist with weekly payroll processing.
• Processes weekly payroll when payroll specialist is absent.
• Complete Payroll and Per Capita Verifications
• Performs other related duties as assigned.

WORKING CONDITIONS:
• This is not a remote position.
• Nature of work is such that the incumbent experiences infrequent periods of low stress levels due to workload.
• Work is exclusively indoors, in a controlled climate area.
• Little threat of personal danger or risks.
• Hours are typically 8-5, but possibly with some extra hours. May involve some evening or weekend work.
• Overtime must be preapproved.
• Travel is not required.