HIM Coordinator

Any individual who receives an offer of employment or will receive a payroll check are required to submit to a drug and alcohol test as a condition of obtaining employment.
Mille Lacs Band Member/American Indian preference applies

The HIM Coordinator is responsible for the coordination, implementation and maintenance of the HIM Program, including Electronic Health Records for the Health Services Department (HS). The HIM Coordinator will provide leadership and guidance to ensure HS has an integrated, consistent and comprehensive health information record system.

• Associates degree in Health Information Technology, business, finance, medical, or related field required; Bachelor’s degree in Health Information Management, business, finance, medical or related field preferred
• RHIA certification required
• One to three years education and/or experience in health record management, procedure and diagnosis coding
• Thorough understanding of computer systems, knowledge of Windows and MS Office, billing software and billing packages
• Thorough understanding of Health Information Management and Medical records
• Knowledge of IHS and private healthcare management and clinical services to operate and coordinate Health Information preferred
• Knowledge of ICD-9, ICD-10 and CPT coding
• Knowledge of HIPAA, Affordable Care Act, Insurance Requirements and all federal regulations as it pertains to the electronic health record
• Knowledge of current and developing issues and trends in electronic health records
• Ability to gather data, compile information and prepare reports
• Excellent organizational and communication skills, both verbal and written
• Ability to work under pressure in a fast paced environment, multi task and prioritize
• Knowledge and sensitivity to Native American Culture preferred.
• Must pass a pre-employment drug and alcohol test and criminal background check.
• Must have a valid driver’s license and be insurable under the Band’s auto insurance policy.

• Develops, analyzes and implements procedures for ensuring proper workflow
• Conducts a continuing evaluation and review of procedure accuracy, and, if necessary modifies to meet the latest technical requirements
• Provides necessary evaluative and statistical data identifying program adequacy
• Ensures departmental goals and objectives are met with accuracy
• Serves as an advisor to management on all phases of health information coordination
• Serves as the chair of the Medical Record Review Committee
• Makes suggestions for improved health information practices and acts on all recommendations made by the committee
• Advises on the adequacy of health records and medico-legal aspects of the health record operations at satellite clinics
• Responsible for the medical statistical reports to assist clinic management and accrediting agencies to evaluate the quality of clinical care
• Ensures compliance to the HIPAA, Privacy Act and the Freedom of Information Act Standards in the HIM Department by securing and maintaining the privacy of individually identifiable health information
• Ensures an automated transcription system is maintained and addresses integration issues with the EHR of the IHS Resource Patient Management System
• Responsible for the oversight of the Patient Care Component (PCC) coding and data entry program.
• Coordinates, manages, monitors and performs all functions necessary to ensure coding and data entry is accurate and timely into PCC
• Serves as a resource for the proper coding procedures, interpretation of guidelines, verification of coding, appropriateness of service and irregularities in coding information received
• Utilizes and implements various auditing mechanisms to ensure coding compliance
• Develops and implements a comprehensive internal quality control system within the HIM program
• Responsible for the RPMS software packages managed by the HIM discipline; including, but not limited to:
o Patient Care Component (PCC)
o Release of Information (ROI)
o Text Integration Utility (TIU)
• Assists with designs and administration of the health information program including managing work processes, fully implementing the EHR.
• Coordinates efforts to correct deficiencies and errors that occur in the electronic record with clinical providers, Clinical Applications Coordinator and other staff.
• Ensures ongoing collaboration with EHR users and peers in planning, developing, implementing and supporting new or existing EHR applications.

• Nature of work is such that incumbent experiences infrequent periods of modest stress levels due to workload
• Work is exclusively indoors in a controlled climate area
• Little threat of personal danger or risk
• Hours are typically 8-5, with the possibility of some extra hours
• Some local/non-local travel may be required

Submit resume, cover letter, and employment application to:

Mille Lacs Band of Ojibwe
Employment Coordinator
43408 Oodena Dr.
Onamia, MN 56359

Fax: (320) 532-7492