Clerk of Court I
Any individual who receives an offer of employment or will receive a payroll check are required to submit to a drug and alcohol test as a condition of obtaining employment.
Mille Lacs Band Member/American Indian preference applies
The Clerk of Court I performs a wide range of intermediate level clerical, case processing and courtroom duties under varying levels of supervision. The Clerk I manages assigned court cases to receive, examine, prepare and process a legal document in support of the court operations and dockets accordingly.
• Associates degree with three years of progressively responsible administrative work experience required – or – High School Graduate with five or more years of direct Court Clerk or legal administrative work experience required.
• Become certified as a Clerk of Court by taking the standard certification within one year of hire, required.
• Excellent human relation skills and ability to work effectively with public and staff required.
• Excellent verbal and written communication skills including an ability to articulate orally and write effectively, required.
• Strong computer knowledge and experience in the following: word processing, spreadsheet and ability to operate court management system data base software, required.
• High degree of personal integrity and ethics, required.
• General knowledge of judicial procedures relevant to court procedures and policies, laws legal terminology and a familiarity with Indian legal system and court systems is preferred but not required.
• Ability to organize work effectively and priorities under timeline pressures; and able to handle multiple tasks with attention to detail and adapt to frequently changing work demands.
• Thorough working knowledge of the Band’s statutes of maintaining confidentiality in all court and office matters.
• Type 45 words per minute, required and will be tested.
• Valid and current Minnesota Driver’s License and the ability to be insured by the Band’s insurance policy required.
• Unblemished background.
• Compliance with the Drug & Alcohol Policy.
• Valid and current Minnesota Driver’s License and the ability to be insured by the Band’s insurance policy.
DUTIES AND RESPONSIBILITIES
• Provides limited work direction to court staff regarding case flow management related to their assigned case types.
• Intermediate case processing and courtroom support duties of a routine nature.
• Processes case files for assigned case types and ensuring all court documents are filed within respective case jacket.
• Receive, and examine legal documents submitted to court for adherence to laws or court procedures; stamp all court filings of all legal pleadings.
• Data entry of orders and judgments, ensuring case status is up-to-date and hearings are resulted in the court management system.
• Responsible for recording of court hearings; mark, stores and files exhibits; maintain court docket and master calendar for the court and court events.
• Notifies all parties of record regarding hearings, continuances, cancellations, rescheduling and other activities of the court.
• Proofreads and edits court orders for correct dates, names, addresses, etc.
• Routinely drafts simple, standard proposed orders.
• Participate in weekly case review meetings with District Judge and Court Administrator.
• Prepare and mark all applicable court exhibits and evidence.
• Assist the other Court Clerks and/or serve as the back up in the absence of a Clerk.
• Assists litigants with proper forms, copies of relevant Tribal Law & Codes without giving legal advice.
• Prepare courtroom for hearings and ensures that recording equipment is working
• Audit cases for closure; ensuring files are complete with case summaries and related documents.
• Processes appeal cases on a rotating basis with the other clerks.
• Travel to the District II and III for court hearings twice a month or when necessary.
• Records court fees or fines and issues receipts to payees.
• Answers inquiries and communicates with the public, litigants, attorneys, and internal & external agencies.
• Nature of work is such that incumbent experiences sustained periods of moderate levels of stress from workload, nature of work, or nature of interactions with others, both inside and outside of the Band.
• Work is almost exclusively in doors in a controlled climate area.
• Moderate threat of personal danger or risk.
• Hours are typically 8-5, but extra hours may be necessary to meet deadlines and maintain workload. May involve some evening or weekend working.
• Local travel is required to travel to District II & III twice per month depending on scheduled hearings; limited travel outside the state is also required.