Pine Grove Kitchen Equipment Supply: 63842 Ojibwe Road, Sandstone

Project: Pine Grove Kitchen Equipment Supply: 63842 Ojibwe Road, Sandstone
Owner

Mille Lacs Band of Ojibwe
43408 Oodena Dr.
Onamia, MN 56359

Date Issued Dec 4th, 2017
Bid Date Dec 20th, 2017
To Qualified Kitchen Equipment Suppliers
Required File(s) Download RFP

THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN.

The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed lump sum bids for commercial kitchen equipment to be supplied at the MLB Pine Grove K-8 School, located in Sandstone, MN. Bids will be due Wednesday 20 December, 2017 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday 21 December 2017 at 8:30 AM.

COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Work Scope:

  1. Refer to Architectural Resources Inc. Project 17-020 dated 10/27/17 Project Manual including specifications and design drawings. See equipment Schedule, Specifications Section and Bid Form for Equipment to be supplied in this proposal. Some equipment is being furnished and installed by the building contractor.
  2. Bids must be honored for 90 calendar days.
  3. Supply and deliver all items listed on attached kitchen equipment bid form.
  4. Anticipated project schedule is Jan 2018 to June 2018. Anticipated need for equipment is April, 2018.
  5. Equipment supplier shall be responsible for delivery to the project site, unpackaging, and placing equipment in desired locations. Owner’s contractor shall be responsible for utility connections of the equipment.
  6. Supplier to remove all packaging waste from the project site.
  7. Do not include sales tax in bid, low bidder will be provider sales tax exemption form.
  8. Purchase will be made vie Purchase Order (P.O.)
  9. Refer to the project Bid Form for the listing of Bid Alternates.

Specified Product Substitutions: All proposed product substitutions shall be submitted in accordance with the project specifications. Any approved substitutions, will be made available to all bidders via Pre-Bid Addendum.

Bidding Notes

Contacts:
Interested bidders shall contact Ryan Jendro - CMD Project Manager at 320.532.7857 (office) or at ryan.jendro@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

Mobilization:

  1. Contractor shall coordinate delivery with Owner for Owner provided Food Service Equipment.

Bidding notes:

  1. Submit proposal in lump sum (supply and install), not to exceed amount
  2. All Contractors must provide the following along with their bid submittal:
    a. Completed and signed MLB Community Development Construction Bid Form
    b. A copy of Current MLB Vendor’s License (or a copy of the submitted application)
    c. A copy of Current Insurance Certificate
    d. A copy of Authorized Signature Sheet (submitted with first bid submittal)

All proposals MUST be mailed and labeled as follows:

Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: Pine Grove Kitchen Equipment Supply
P.O. Box 509
Onamia, MN 56359

Please note that the bids must be submitted via mail to the P.O. Box.
FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

Licensing:

  1. Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Jacquelyn Smith at the Business Regulations Office at (320)532-8240 or by email at jsmith@mlcorporateventures.com with questions regarding licensing and for the license application.
    SECTION II – BIDDING FORMS
    Bidding Requirements and Contract Forms
    COMMUNITY DEVELOPMENT
    PROJECT MANAGEMENT
    FY 2017 CONSTRUCTION BID FORM
    REQUIRED FOR ALL BIDS

FIRM NAME: __

JOB/PROJECT: Pine Grove Kitchen Equipment Supply

LUMP SUM PRICE:
(Includes: supply, freight, setup and delivery into building of all listed kitchen equipment.)

__$____
(Written Value) (Dollar Amount)

Item # Equipment Description Total Cost
1 Dry Storage Shelving $
2 Reach-in Refrigerator $
3 Reach-in Freezer $
4 Pan Storage Shelving $
6 Ice Maker w/Bin $
13 4-Burner Range w/Oven $
14 Mobile Worktable $
17 Utility Cart $
19 Trash Bin $
24 Pass-Thru Mobile Warming Cabinet $
27 Tray Cart $
28 Serving Counter $
29 Heated Display Shelf $
32 Protector Shelf System w/Heat $
33 Condiment Counter $
34 Mobile Trash Bin $

BID ALTERNATE #1: Equipment #12: Combi-Oven Supply
(Includes: supply, freight, setup and delivery into building of all listed kitchen equipment.)

__$____
(Written Value) (Dollar Amount)

Acknowledgement of Addendum(s): 1) __ date 2) date 3) date

BID GUARANTEE PERIOD:
I agree to hold this bid open for a period of 90 days after the bid opening. If this bid is accepted I agree to execute a Contract and/or a Purchase Order with the Mille Lacs Band of Ojibwe along with furnishing all required bonding (if required) and insurances.

ATTACHMENTS REQUIRED: Failure to provide any of these attachments will result in bid disqualification.
o MLB BID FORM (MUST BE SIGNED)
o MLBO VENDOR LICENSE

NAME: ____TITLE:_____

SIGNATURE: ___DATE:_

FIRM NAME: ____TELEPHONE:__

ADDRESS: ____

EMAIL ADDRESS: __