Tribal Historic Preservation Administrative Assistant

Any individual who receives an offer of employment or will receive a payroll check are required to submit to a drug and alcohol test as a condition of obtaining employment.
Mille Lacs Band Member/American Indian preference applies

The Tribal Historic Preservation Administrative Assistant monitors the day-to-day operations of the Tribal Historic Preservation Office. The daily activities include answering the telephone, filing, faxing, managing appointments and managing the THPO schedule. Additional administrative duties include working on special projects, accounting tasks, and may assist with overflow work as needed.

• High school diploma or GED certificate required.
• An Associate’s Degree from an accredited two (2) year program in business management, business administration or other related field preferred.
• Three (3) or more years of experience in office administrative support.
• Minimum of one (1) year of experience, or familiarity, in budgetary and accounting processes.
• Proficient with Microsoft Programs such as Word, Excel, PowerPoint, and Outlook required.
• Must have strong personal computer & technological skills.
• Must have excellent oral and written communications skills, leadership skills, and organizational skills required.
• Aside from storing, organizing and managing files, must have the ability to type, edit and proofread documents as well as take dictation, transcription, or record minutes of committee, board, and departmental meetings. Ability to type at a rate of 50 WPM.
• Ability to make travel and meeting arrangements
• Must act as the liaison for the organization to outside constituents.
• Ability to coordinate and manage special projects with multiple changing priorities.
• Ability to deal with confidential data and capable of maintaining accurate records.
• Capable of creating detailed statistical reports
• Assist the Tribal Historic Preservation Officer in overseeing other aspects of department budgets.
• Ability to work with minimal supervision.
• Ability to perform administrative duties such as filing, typing, copying, binding, scanning, etc.
• Must have driver’s license and be insurable under the Mille Lacs Band Drivers Insurance policy.
• Experience with and understanding of Native American culture.
• Must have a current valid driver’s license.
• Must be insurable under the Mille Lacs Band Drivers Insurance policy.
• Must pass a pre-employment drug & alcohol test.

• Monitor the Tribal Historic Preservation Office in day-to-day operations.
• Provide assistance in maintaining compliance of federal regulations including survey, evaluation and documentation of historic and traditional cultural properties for the nomination of properties to the Tribal Register of Historic Places and the National Register of Historic Places.
• Establish a line of communication with the Federated Cultural Resource Board, the Band Assembly, Administration Policy Board and outside administrative entities such as the National Park Service, Minnesota State Historic Preservation Office, Minnesota Indian Affairs Council and local governmental officer in preservation related activities.
• Must be able to travel to the three district offices, including urban office, and trust lands located within the districts.
• Prepare and submit final reports as required by Band law and according to the schedule of the National Park Service.
• Maintain a high degree of confidentiality regarding operations within the Natural Resources department as well as the Mille Lacs Tribal Government.
• Prepare agendas and make arrangements for committee, board, and other meetings as assigned.
• Produces, composes, and edits correspondence, manuscripts, minutes and other materials. Compiles information, organizes data, and produces various reports.
• Reconciles transactions, financial data, and other information to an automated accounting system. Follows Mille Lacs Band Procurement Policy.
• Researches methods to improve THPO functions are operating efficiently.
• Responsible for maintaining and scheduling complex appointment calendars.
• Provide support to the Lead Licensing Agent as needed
• Other duties as assigned.

• Hours are typically 8:00-5:00, but possibly with some extra hours.
 Moderate stress,
• Work is Indoors in a controlled climate area. May have light outdoor duties as assigned.
• Little threat of personal danger or risk.
• Local travel is required

Submit resume, cover letter, and employment application to:

Mille Lacs Band of Ojibwe
Employment Coordinator
43408 Oodena Dr.
Onamia, MN 56359

Fax: (320) 532-7492