Mobile Medical Clinic

Project: Mobile Medical Clinic
Owner

Mille Lacs Band of Ojibwe
43408 Oodena Drive
Onamia, MN 56359

Date Issued Jan 11th, 2021
Bid Date Jan 27th, 2021
To Qualified Mobile Clinic Vendors
Required File(s) Download RFP

OWNER: MILLE LACS BAND OF OJIBWE
43408 OODENA DRIVE
ONAMIA, MN 56359

DATE ISSUED: 11 January 2021
BID DATE: 27 January 2021
PROJECT: Mobile Medical Clinic

TO: Qualified Mobile Clinic Vendors

THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN.

RFP for Mobile Clinic
Delivery to PO Box 509 Onamia MN 56359

The Mille Lacs Band of Ojibwe, Health and Human Services will be accepting sealed bids for the build of a mobile medical clinic and delivery to Onamia, MN. Bids will be due Wednesday January 27 2021at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday January 28 at 9:00 AM.

Intent:
The intent of this Request for Proposal (RFP) is to search for qualified vendors who are interested in providing one (1) mobile medical clinic for Mille Lacs Band of Ojibwe (Band) Health and Human Services.

The Band intends to award a one-time contract to the bidder selected as most capable of meeting the Band’s requirements.

General Notes:

  1. Contractor is responsible for a thorough investigation of the scope of work.

HEALTH AND HUMAN SERVICES WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Work Scope Description:
The Mille Lacs Band of Ojibwe is interested in purchasing one (1) fully equipped mobile medical clinic for Covid-19 testing to the community. The mobile medical clinic must have two examination rooms, a restroom, lift, laboratory area, and waiting area. Delivery of medical mobile clinic to 18562 Minobimaadizi Loop, Onamia MN 56359.

Specific Requirements:
The mobile medical clinic shall:

  1. Be new, and delivered with the manufacturer’s standard warranty
  2. Have a new motor coach chassis, 35’ long, requiring a driver with a Minnesota Class D license
  3. Have a maximum 26,000 pound Gross Vehicle Weight Rating (GVWR). Any vehicle weighing more than 26,000 is unacceptable because it will require a Minnesota Class C license which is unacceptable.
  4. Cummins ISB 6.7-240HP Diesel engine
  5. Allison 2200 HS Automatic transmission with part pawl, no PTO provision
  6. Bosch hydraulic brake package
  7. Power steering with adjustable tilt and telescoping steering column
  8. Power locks and windows
  9. Interval windshield wipers
  10. Cab air conditioning and heat
  11. Cruise control
  12. 50 gallon fuel tank
  13. 160 AMP alternator
  14. AM/FM Radio
  15. Contain two (2) medical examination rooms and equipment. Each exam room to include the following:
    a. Combination Medical-Dental exam table with foot pedal- Brewer 6500-28;
    b. Cabinet for medicines with locks;
    c. Computer station with Ethernet connectivity
    i. Wall mount bracket- HumanScale ViewPoint V/flex
    ii. HP EliteDesk Mini 800 G5 or Dell Optiplex 5080 Micro
    d. Scale;
    e. Pocket door;
    f. Adjustable chair for staff.
  16. Contain one (1) laboratory area and equipment, including:
    a. Centrifuge in cabinet with tube holder;
    b. 5 gallon water dispenser;
    c. Phlebotomy chair with table and curtain;
    d. Adjustable chair for staff; and,
    e. Sink with hot and cold running water and an eye flush attachment compliant with ANSI z358.1: (1) 12V SHURflo water pump and filter with heater
  17. Contain one (1) interview/intake area to accommodate one confidential interviews
    a. Two (2) intake area chairs
  18. Include a bathroom with holding tank
  19. Include central air conditioning and heating
  20. Include a hydraulic leveling system
  21. Two belted seats, one for the drive and one for a passenger
  22. Include four (4) doors: two (2) driver right/left, one side access, and one for lift
  23. Include an under chassis hydraulic wheelchair lift
  24. Include an automatic awning compatible with the size of vehicle to allow for waiting in inclement weather
  25. Battery optimal gel cell deep cycle
  26. Exterior-Grade plywood floor with non-slip hospital grade flooring
  27. 7,000w gas generator with remote starts
  28. 12v D/C Fuse Panel
  29. Contain a 120V/12V Norcold pharmacy/biologic grade, under the counter, refrigerator with freezer
  30. (1) 18 gallon fresh water tank
  31. (1) 18 gallon grey water tank
  32. Automatic transfer 120V gen./shore
  33. (3) windows with blinds
  34. Entrance grab handle
  35. Fire extinguisher
  36. Secure storage/fasteners for (1) 23 lb medical 02, E Cylinder oxygen tank transportation
  37. Manual crank ceiling vent
  38. 30” heavy duty door with dead bolt and window
  39. Exterior entry light with interior switch
  40. Storage above cab area
  41. Exterior outlet
  42. Tri Ball Mount Interchangeable Hitch
  43. Scene lighting
  44. Include wiring for computers and internet connectivity with a 100 amp power service, capable of switching between an external power source and a generator
  45. Include a power cord rated for 100 amps with a marine type twist lock disconnect, and at least 25 ft. long
  46. All other necessary equipment that is a requirement under Minnesota state and federal law for a mobile medical clinic. CLIA waived testing kits and equipment.
  47. Technology Specifications
    a. External connectivity provided by an LTE router that is FirstNet/Band14 capable: LTE Modem/Router Cradlepoint IBR1700-1200M-B, External Antenna Kit Cradlepoint LG-IN2445
    b. OBD-II adapter kit to track the mobile unit via GPS
    c. Three (3) mobile workstations with Ethernet connectivity
    i. Workstation on Wheels- HumanScale MedLink Mobile Technology Cart with storage
    ii. HP EliteDesk Mini 800 G5 or Dell Optiplex 5080 Micro
    d. One (1) Station for printer: HP LaserJet printer
    e. Built-in antenna system for wireless and router connectivity: Wired switch Cisco Catalyst C3560CX-12PC, Wireless Access Point
    f. Duplex keystone network jacks wired with Cat6 cabling to a central location and terminated in a 6U 19” wall mount cabinet
    g. All wall-mount computers and laptops will have a speaker and microphone to enable audio and video conferencing
    h. Two (2) Speaker + Microphone: Plantronics Calisto 7200

Warranty to be included:

  1. Mobile medical clinic shall be fully warranted from date of delivery for at least the term of the original manufacturer’s warranty.
  2. Warranty shall include everything covered by original manufacturer’s warranty and all modifications including:
    a. Air conditioner- two (2) years, unlimited miles;
    b. Corrosion- five (5) years, unlimited miles;
    c. Diesel engine- three (3) years, 100,000 miles;
    d. Emissions- five (5) years, 50,000 miles;
    e. Frame rail corrosion- five (5) years, unlimited miles;
    f. Cabinetry- five (5) year limited warranty
    g. Generator- 1,000 hours, unlimited miles;
    h. Noise emissions- life of vehicle;
    i. Suspension- two (2) years, unlimited miles; and,
    j. Diesel power train- extended warranty, five (5) years, 100,000 miles.

Training to be included:

  1. Bidder shall provide qualified personnel to train Mille Lacs Band Health and Human Services to operate the mobile medical clinic.
  2. A four (4) hour session of vehicle operation training shall be included as part of this bid.

Contacts:
Interested bidders shall contact Ryan Simafranca at 952-200-6678 or by email at Ryan.Simafranca@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

HEALTH AND HUMAN SERVICES RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

Bidding Notes

Bidding notes:

  1. Submit proposal in lump sum (supply and install), not to exceed amount
  2. All Contractors (including subcontractors) must comply with Davis Bacon wage requirements
  3. All Contractors must provide the following along with their bid submittal:
    a. A copy of Current MLB Vendor’s License (or a copy of the submitted application)
    b. A copy of Current Insurance Certificate
    c. A copy of Subcontractor/Material Supplier list
    d. A copy of Authorized Signature Sheet (submitted with first bid submittal)

All proposals MUST be mailed and labeled as follows:

Mille Lacs Band of Ojibwe
Attn: Mobile Medical Clinic
PO Box 509
Onamia, MN 56359

All bids must be SEALED and must be received at the Office of Solicitor General BY 3:00 p.m. Wednesday January 27 2021. Late and/or unsealed bids cannot be accepted. Please plan accordingly to ensure the timely receipt of your bid submittal.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing:

  1. Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Elizabeth Thornbloom at (320) 532-8274 or via email at EThornbloom@grcasinos.com with questions regarding licensing and for the license application.