DI Community Center Furniture

Project: DI Community Center Furniture
Owner

Mille Lacs Band of Ojibwe
43408 Oodena Drive
Onamia, MN 56359

Date Issued Jun 6th, 2019
Bid Date Jun 27th, 2019
Required File(s) DI Community Center RFP

The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed lump sum bids for supply, delivery and installation/set-up of tables, lounge, guest and office seating furniture for the New DI Community Center located at 18458 Minobimaadizi Loop; Onamia, MN 56359. Bids will be due Wednesday, June 26, 2019 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday, June 27, 2019 at 8:30 AM. A purchase order will be issued to the lowest, qualified bidder.

All products are anticipated to be needed for delivery and installation in August 2019.

A mandatory pre-bid site visit will be held Thursday, June 13th , 2019 immediately following the HHS Clinic Furnishings Pre-Bid Site Visit @ 10am. Address is 18458 Minobimaadizi Loop; Onamia, MN 56359 Directions to project site: From Jct. Hwy 169 & Mille Lacs County 25: Take Hwy 25 South approx. 1 Miles to the Site on the West side of the ML25.

COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Work Scope:
Provide, deliver and install/set-up all of the items listed on the following bid form into the newly constructed District I Community Center located at 18458 Minobimaadizi Loop; Onamia, MN 56359. All work will be coordinated directly with the owner.

  1. Supplier/Installer will repair any damage to the property or structure created by the scope of work.
  2. Supplier/Installer shall be responsible for all debris removal related to all work performed under this work scope.
  3. Supplier will include any setup charges in their lump sum bid.
  4. Include all freight and packaging disposal in lump sum price.

Furniture Grade & Options – For bidding purposes, all furniture listed shall be considered single fabric upholstered Grade 3. All options shall be standard or option selections do not include an upcharge. Any option selected with additional cost is specified on the form. Before the actual order is made, the Owner will confirm all option and upholstery selections.

Bidding Notes

Payment:
Purchase Order (PO) will be issued for the purchase.
Vender will receive ½ down at time of placing order.
Remainder to be paid at completion of delivery.

Contacts:
Interested bidders shall contact Carla Dunkley at 320-532-7429 or by email at carla.dunkley@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

Mobilization:

  1. The Bidder shall be capable of delivering all furnishings to the project site in August 2019. Final delivery date will be coordinated between the Owner and the Supplier.
  2. Bidder will be responsible for delivery to the site and into the building. Owner will take possession of all equipment once all items have been safely delivered into the building.

COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

Bidding notes:

  1. Submit proposal in lump sum (supply and install), not to exceed amount
  2. All Contractors must provide the following along with their bid submittal:
    a. Completed and signed MLB Community Development Construction Bid Form

All proposals MUST be mailed and labeled as follows:

Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: DI Community Center Furniture
P.O. Box 509
Onamia, MN 56359

Please note that the bids must be submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing: (Note: A purchase order cannot be issued until a vendor is licensed)
Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Elizabeth Thornbloom at (320) 532-8274 or via email at EThornbloom@grcasinos.com with questions regarding licensing and for the license application.
SECTION II – BIDDING FORMS
Bidding Requirements and Contract Forms
COMMUNITY DEVELOPMENT
PROJECT MANAGEMENT

FY 2019 CONSTRUCTION BID FORM
REQUIRED FOR ALL BIDS

FIRM NAME: __

JOB/PROJECT: DI Community Center Lounge Furniture

Furniture Grade & Options – For bidding purposes, all furniture listed shall be considered single fabric upholstered Grade 3. All options shall be standard or option selections do not include an upcharge. Any option selected with additional cost is specified on the form. Before the actual order is made, the Owner will confirm all option and upholstery selections.

Part Number Part Description
Location Qty Unit Cost Total
6350 Vion Mesh Back Bar Height Stool w/ Cushion Glide Atrium 6
S7904F Citi Square Four-Seat Sofa, Duo Cushions, L & R Arms Atrium,
Upper Hall 4
S7911 Citi Square Cube End Table Upper Hall, Fitness Check-In 2
6325 Vion Mesh Low Back Armchair Atrium 6
S7916 Citi Square 72” Cube Extended Coffee Table Atrium 2
S7875F Citi Square Lounge Chair w/ L & R Arms Atrium, Fitness Check-In 5
S7902F Citi Square Two-Seat Sofa, Duo Cushion, L & R Arms Atrium, Fitness Check-In 4
6321-3 Vion Mesh High Back Multi-Tilter Multiple Offices 8
S7879F Citi Square Square Ottoman Fitness Check In 1
SWP525 Swap Tables 36”Wx36”Dx36”H Atrium 3
SWP526 Swap Tables 36”Wx36”Dx41.5”H Atrium 3
GFT2472R Terina Rectangular Table, Laminate Top Op Wall Classrooms 16
GFT72M Terina 70”W Modesty Panel, Laminate Op Wall Classrooms 16
LUMP TOTAL

LUMP SUM PRICE:

__ $____
(Written Value) (Dollar Amount)

BID GUARANTEE PERIOD:
I agree to hold this bid open for a period of 90 days after the bid opening. If this bid is accepted I agree to execute a Contract and/or a Purchase Order with the Mille Lacs Band of Ojibwe along with furnishing all required bonding (if required) and insurances.

ATTACHMENTS REQUIRED: Failure to provide any of these attachments will result in bid disqualification.
o MLB BID FORM (MUST BE SIGNED)

NAME: ____TITLE:____

SIGNATURE: ___DATE:____

FIRM NAME: ____TELEPHONE:_____

ADDRESS: ____

EMAIL ADDRESS: ____