DI Clinic Furniture

Project: DI Clinic Furniture
Owner

Mille Lacs Band of Ojibwe
43408 Oodena Drive
Onamia, MN 56359

Date Issued Jun 6th, 2019
Bid Date Jun 27th, 2019
Required File(s) Clinic Furniture RFP

The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed lump sum bids for supply, delivery and installation/set-up of office furniture for the New HHS Clinic located at 18562 Minobimaadizi Loop; Onamia, MN 56359. Bids will be due Wednesday 26 June 2019 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday 27 June 2019 at 8:30 AM. A PO will be issued to low, qualified bidder.

All products are anticipated to be needed for delivery and installation in September 2019.

A mandatory pre-bid site visit will be held Thursday, June 13th , 2019 at 10:00am. Address is 18562 Minobimaadizi Loop; Onamia, MN 56359 Directions to project site: From Jct. Hwy 169 & Mille Lacs County 25: Take Hwy 25 South approx. 1 Miles to the Site on the West side of the ML25.

COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Contacts:
Interested bidders shall contact Mike Moilanen, Director of Planning and Project Management at mike.moilanen@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

Mobilization:

  1. The Bidder shall be capable of delivering all furnishings to the project site in September 2019. Final delivery date will be coordinated between the Owner and the Supplier.
  2. Bidder will be responsible for delivery to the site and into the building. Owner will take possession of all equipment once all items have been safely delivered into the building.

Work Scope:
Provide, deliver and install/set-up all of the items listed on bid form into the newly constructed District I HHS Clinic located at 18562 Minobimaadizi Loop; Onamia, MN 56359

  1. Please bid per the fabric grade as specified in the table.
  2. Supplier/Installer will repair any damage to the property or structure created by the scope of work.
  3. Supplier/Installer shall be responsible for all debris removal related to all work performed under this work scope.
  4. Supplier will include any CAD layout or setup charges in their lump sum bid.
  5. Include all freight and packaging disposal in lump sum price.

Systems Furniture all to be in areas 1126, 1203, 1319, 1712, 2009, 2601, 2704 per attached diagram and 3D renderings

  1. Global “Evolve” systems furniture line.
  2. Panels must have steel frame and 2 7/8” thick.
  3. All panel skins must have steel frame.
  4. Panel skins must trackable acoustical.
  5. All metal components must be painted.
  6. Panel heights and dimensions and options as shown
  7. Power hook-up from above to be performed and paid for by owner
  8. Include all panels, connectors, parts and pieces for a complete system
  9. Chairs are shown as part of equipment list and their cost shall not be included on system bid line item.
  10. Must provide all files, drawers, uppers, as shown on diagram and 3D renderings.
  11. All venders must measure all spaces to ensure fit’
  12. Include cutout for around beam as necessary

Open Office #1126 and #1203:

Open Office #1319

Open Office #1712

Open Office #2009:

Open Office #2601 and #2704:

Bidding Notes

Payment:
Purchase Order (PO) will be issued for the purchase.
Vender will receive ½ down at time of placing order.
Remainder to be paid at completion of delivery and installation of product.

COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

Bidding notes:

  1. Submit proposal in lump sum (supply and install), not to exceed amount
  2. All Contractors must provide the following along with their bid submittal:
    a. Completed and signed MLB Community Development Construction Bid Form

All proposals MUST be mailed and labeled as follows:

Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: HHS Clinic Furniture
P.O. Box 509
Onamia, MN 56359

Please note that the bids must be submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing:
Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Elizabeth Thornbloom at (320) 532-8274 or via email at EThornbloom@grcasinos.com with questions regarding licensing and for the license application.

SECTION II – BIDDING FORMS
Bidding Requirements and Contract Forms
COMMUNITY DEVELOPMENT
PROJECT MANAGEMENT

FY 2019 CONSTRUCTION BID FORM
REQUIRED FOR ALL BIDS

FIRM NAME: __

JOB/PROJECT: HHS Clinic Furniture

Model Model # Grade Description Room # Quantity Unit Cost Total
strand GC3711 3 lobby chair wide 1120 (3), 2001 (2), 2215 6 0 0
strand GC3701 3 lobby chair 1120(6), 2001(4), 2215(3) 13 0
strand GC3721 3 lobby bench 1401 1 0
strand GC3722 3 lobby chair 1401 1 0
GC Belong GC4288-LP lobby table 1401 1120 (3) 4 0
strand GC3702 3 lobby chair double 1401, 2001 (4), 1120 (6) 11 0
GC Belong GC4281-LP lobby table 1102(6), 2001(4), 2215 (2) 12 0
river 7714NA 3 round lobby couch upper 2000(16) 16 0
river 7734 3 round lobby table upper 2000 1 0
river 7746 3 round lobby chair upper 2000(4) 4 0
popcorn 6711BS lobby bar height stool 2307 (8), 1001 (6) 14 0
GRB22H41 lobby bar height table base 2307 (3), 1001 (3) 6 0
GSBTP30 lobby bar height table top square 2307(3), 1001 (3) 6 0
popcorn 6711 lobby standard height stool 2307(12), 1001 (4( 16 0
GRB22 lobby standard height base 2307(3), 1001 (2) 5 0
GSBTP36 lobby standard height table top square 2307(3), 1001 (2) 5 0
river 7726 3 serpentine coach 1001 (2) 2 0
river 7704 3 fireplace (2) 2 0
river 7707 3 fireplace 1 0
river 7731 3 fireplace (2) 2 0
river 7739 3 serpentine coach 1001 (4) 4 0
river 7711NA 3 serpentine coach 1001 (4) 4 0
river 7730 3 round bench 1001 (2) 2 0
river 7734 mothers room table 2301, 1214, 1216, 1704 4 0
river 7704 3 1704 1 0
river 7701 3 mothers room chair 2301(2), 1601(2), 1704 (2), 1214 (2), 1216 (2), 10 0
Vion 6324C 1 side chair (2 each room) 1122, 1103, 2809,2607, 2011, 1137, 1220, 2507, 2508, 2509, 2707,2808, 2010, 1220, 1210, 1404, 1501, 1403,1408, 1409, 1507, 1508,1509, 1706, 1707,1707,1709,1710,1711, 1611, 1612, 2604, 2702, 2703, 2708, 2506, 2402, 2608, 1215, 1217,1218, 1702, 1607, 1502, 1139, 2502, 2206, 2222,1306, 1219, 1104, 2804,2806, 2511, 2609, 2605, 2702, 2705, 2706, 1321, 1326, 1129, 1230, 1703, 1603, 1605, 2707, 1705, 1501, 1410,1411, 2101 140 0 0
VION 6332-3 1 desk Chair 1122, 1103, 2809,2607, 2011, 1137, 1220, 2507, 2508, 2509, 2707,2808, 2010, 1220, 1210, 1404, 1501, 1403,1408, 1409, 1507, 1508,1509, 1706, 1707,1707,1709,1710,1711, 1611, 2409, 1612, 2604, 2702, 2703, 2708, 2506, 2402, 2608, 1215, 1217,1218, 1702, 1607, 1502, 1139, 2502, 2206, 2222,1306, 1219, 1104, 2804,2806, 2511, 2609, 2605, 2702, 2705, 2706, 1321, 1326, 1129, 1230, 1703, 1603, 1605, 2707, 1705, 1501, 1410,1411, 2012 (4), 2101 74 0
Zira Z3660FB3L DESK- left hand return SMALL 1122, 1103 2 0
Zira Z2460R 2 0
Zira BBF 2 0
Zira Z16L2ES 2 0
Zira Z4272FB3R Large Desk U-shape LEFT 2809,2607, 2011, 1137, 1220 5 0
Zira Z2448FB Large Desk U-shape LEFT 5 0
Zira Z2472CS2L Large Desk U-shape LEFT 5 0
Zira BFF Large Desk U-shape LEFT 5 0
Zira FF Large Desk U-shape LEFT 5 0
Zira Z4272FB#L Large Desk U-shape RIGHT 2507, 2508, 2509, 2707,2808, 2010, 1220, 1210, 1404, 1501 10 0
Zira Z2448FB Large Desk U-shape RIGHT 10 0
Zira Z2472CS2R Large Desk U-shape RIGHT 10 0
Zira BFF Large Desk U-shape RIGHT 10 0
Zira FF Large Desk U-shape RIGHT 10 0
BBF DESK- left hand return Large 1403,1408, 1409, 1507, 1508,1509, 1706, 1707,1707,1709,1710,1711, 1611, 1612, 2604, 2702, 2703, 2708, 2506, 2402, 2608, 1215, 1217,1218, 1702, 1607, 1502 27 0
Z16L2ES DESK- left hand return Large 27 0
Z2448ER DESK- left hand return Large 27 0
Zira Z3672FB3L DESK- left hand return Large 27 0
Zira Z3660E3R DESK-right hand SMALL 1139, 2502, 2206, 2222,1306, 1219, 1104 7 0
Zira Z2448EL return right 7 0
Zira Z16L2ES File Shell 7 0
Zira BBF ? 7 0
Zira Z3672B3L DESK-right hand return LARGE 2804,2806, 2511, 2609, 2605, 2702, 2705, 2706, 1321, 1326, 1129, 1230, 1703, 1603, 1605 15 0
Zira Z2448ER DESK-right hand return LARGE 15 0
Zira Z16L2ES DESK-right hand return LARGE 15 0
Zira BFF DESK-right hand return LARGE 15 0
Zira Z4272FB3R Large Desk U-shape RIGHT 2707, 1705, 1501 3 0
Zira Z2448FB Large Desk U-shape RIGHT 3 0
Zira Z2472CS2L Large Desk U-shape RIGHT 3 0
Zira BFF Large Desk U-shape RIGHT 3 0
Zira FF Large Desk U-shape RIGHT 3 0
Zira Z3060F3R DESK no return 1410,1411, 2409, 2012 (4), 2101 9 0
loover 2663-6 pharm bar height task stool pharm(6), 2106(5), 2101(6), open office 1203(8), open office 1126(8), 33 0
Loover 2661-3 1 task chair 1004(3), 1009(2), 1116(2), 1100, 1300, Pharm(2), 1402(6), 2201(2), open office 2009(8), 2101, 2007 (2), 1200, open office 1319(6), open office 1712(12), open office 2704(12) open office 2601(12) 73 0
Spritz 6764C 1 conf chair 1101(5), 1201(8), 1301(8), 1506(12), 1505(12), 2501(12), 2602 (6) 63 0
Terina GFT2460R conf table modular 1101(3), 1506(5), 1505(6),1301(4), 1201 (4) 22 0
Terina GFT60MV modesty panel 1101(3), 1506(5), 1505(6),1301(4), 1201 (4) 22 0
Terina GFT2466R conf table modular 2501(6) 6 0
Terina GFT66MV modesty panel 2501(6) 6 0
Terina GFT2472R conf table modular 2602(2), 2801 (2) 4 0
Terina GFT72MV modesty panel 2602(2), 2801 (2) 4 0
vion 6322-3 3 conf chair 2801(12) 12 0
Zira Z48144BE conf table 3 ped 2801 1 0
OPEN OFFICE AREA 1126 1 0
OPEN OFFICE AREA 1203 1 0
OPEN OFFICE AREA 1319 1 0
OPEN OFFICE AREA 1712 1 0
OPEN OFFICE AREA 2009 1 0
OPEN OFFICE AREA 2601 1 0
OPEN OFFICE AREA 2704 1 0

            Freight Charge           
            Disposal/ Dumpster Cost          

            TOTAL LUMP  SUM PRICE   0

LUMP SUM PRICE:

__ $____
(Written Value) (Dollar Amount)

BID GUARANTEE PERIOD:
I agree to hold this bid open for a period of 120 days after the bid opening. If this bid is accepted I agree to execute a Purchase Order with the Mille Lacs Band of Ojibwe along with furnishing all required insurances.

ATTACHMENTS REQUIRED: Failure to provide any of these attachments will result in bid disqualification.
o MLB 2019 BID FORM (MUST BE SIGNED)

NAME: ____TITLE:____

SIGNATURE: ___DATE:____

FIRM NAME: ____TELEPHONE:_____

ADDRESS: ____

EMAIL ADDRESS: _____