Apple Orchard 2 Home Demo & Replace

Project: Apple Orchard 2 Home Demo & Replace
Owner

Mille Lacs Band of Ojibwe
43408 Oodena Drive
Onamia, MN 56359

Date Issued May 28th, 2019
Bid Date Jun 13th, 2019
Required File(s)

The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed bids for demolition of existing home and construction of a new Butternut style elder home to be located at 36482 193rd Place; and demolition of existing home and construction of a new Butternut style elder home to be located at 19777 364th Lane, McGregor. Bids will be due Wednesday June 12, 2019 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday June 13, 2019 at 8:30 AM.

Mandatory pre-bid site visit will be held on Friday, May 31st at 11am. Pre-bid site visit will start at 36482 193rd Place.

General Notes:

  1. It is the Contractors responsibility to identify any and all discrepancies in the scope of work, not meeting Industry Standards or that which is inconsistent with the International Residential Code (IRC), and Mille Lacs Band of Ojibwe 2016 MLB Project Specification Book.
  2. All electrical wiring, apparatus and equipment for electric light, heat and power, technology circuits or systems shall comply with the rules of the Department of Commerce or the Department of Labor and Industry, as applicable, and be installed in conformity with accepted standards of construction for safety to life and property.
  3. Contractor must reconnect all utilities, service panel or service feed. Also includes gas, propane. Include such equipment or materials identified in the pre-bid conference.
  4. Contractor will secure all permits and fees.
  5. Contractor is responsible for a thorough investigation of the scope of work.
  6. Contractor will repair any damage to the property or structure created by the scope of work.
  7. Contractor shall be responsible for all debris removal related to all work performed under this work scope.
  8. NO WORK SHALL BE PERFORMED UNTIL ALL REQUIRED PERMITS HAVE BEEN ISSUED AND COPIES IN THE POSSESSION OF THE PROJECT COORDINATOR AND /OR MILLE LACS BAND BUILDING OFFICIAL.

COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Work Scope Description:
Turn Key Construction. 2016 MLB Spec Book and Approved Bldg Drawings.

36482 193rd Place:

  1. Demolition: Contractor shall provide materials and labor to demolish the existing home and misc. debris located in the yard and inside the home; and have materials removed from the site. Contractor must submit all receipts for disposal to the owner.
  2. Construct a new home: Butternut Garage Left. See attached site plans and new home selection sheets for options.
    a. Furnace thermostat model to be installed will be Honeywell T6 Pro Series TH6210U2001.
    b. Contractor shall install either Certainteed or LP Smartside woodgrain finish trim board between lap siding and gable shakes to be painted as specified for each house.
    c. Contractor shall install Mid-America Mounting Blocks and Vents in Certainteed color specified for siding on each home. Mounting blocks shall be installed for all openings, j-channel will not be allowed to box any openings other than windows or doors.
    d. Contractor shall install #4 re-bar reinforcement @ 24” o.c. in garage slabs & exterior concrete; and #4 rebar @ 48” o.c. in each house slab.
    e. Simpson H25 hurricane ties shall be installed at every roof truss, one at each end.
    f. For homes requiring a sump pump, pumps shall never discharge directly onto exterior concrete; and contractor shall include cost of 25’ extension for discharge with each installation.
    g. On foundations, aluminum coil stock must be sufficient width to extend a minimum of 6” below final grade.
    h. Install grab bars with necessary reinforcement at toilet, tub/shower and shower stall locations.
    i. Insulate wall cavities with Knauf Jet Stream Ultra Blowing Wool Insulation instead of batt insulation.
    j. Carpet Product: Mohawk SmartStrand Nautical Charm Collection. See selection sheet for color.
    k. Construct the garage to be 22’x22’.
    l. Whirlpool Updated Washer & Dryer Models: WTW4850HW & WED4850HW
  3. Excavate and install new frost footings. Excavate all material to footing depth. Import clean sand fill material for backfill operations. Contractor should anticipate holding the new home elevation out of the ground so that elevation of floor in the new home matches that of the existing home’s floor.
  4. Contractor shall include 500 extra blocks and 300 yards of extra fill used for foundation construction and backfill in their base bid. Unit costs submitted in Bid Alternate #1 shall be used to calculate credit back to Owner for unused Block and Fill. Note: these costs should include all associated materials, equipment and labor that would be necessary if the extra block and fill were utilized.
  5. Site Clearing: Contractor shall remove brush and tree removal from the building pad area and 25’ within its perimeter.
  6. Driveway: Contractor shall saw cut the existing asphalt driveway approx. 60’ from edge of 193rd Place. Garage door shall be approx.65’ from edge of 193rd Place.
  7. Construction limits will be within the lot’s lines.
  8. Submittals and Attachments:
    a. Pre-Bid Acknowledgement / Sign in sheet.
    b. All submittals shall be submitted within ten days of construction start.
    c. Contractor will provide a warranty outline with their proposal.
    d. Omissions or deletions will not be accepted without a written request indicating the reason why the omission or deletion is needed.
    e. O&M manuals will be created by the contractor with all warranty cards and operator manuals inserted in a three ring binder before punch list.
    f. [MLBO / CD] will choose all aesthetic types and colors.
  9. Provide code required radon mitigation system. This may be achieved by utilizing a shallow interior drain tile / pvc system and rock bed, vented through the roof.
  10. Foundation Drainage: Daylight drain tile to the exterior where grade allows, or provide sealed sump basket and pump. Provide a vertical stack cleanout on the highest point in the exterior drain tile system. Coordinate with Project Coordinator.
  11. Include additional 911 sign and post to be installed at driveway approach, if one is not already present.
  12. Contractor shall provide and install a mailbox with swing away post per spec book with numbering.
  13. Water & Sewer – Contractor shall connect to the Band’s municipal water and sewer systems. Contractor is responsible for any excavating or materials required to make the connection and coordinating any inspections with MLB Public Works.
  14. Bids must be honored for 90 calendar days.
  15. Contractor shall include the cost of 3 compaction tests in their base bid.
  16. Landscaping and final site work will be conducted by the Owner. General Contractor responsible for rough grading of the site to within three (3) inches of final grade. Rough grade must divert runoff away from the home with no areas of ponding. All areas within lot disturbed by construction shall be addressed.
  17. Contractor shall be responsible for disconnection of utilities to the existing home prior to demolition and reconnections to utilities. Electric-(MLEC), Propane - (Lakes Gas), Water and Sewer and all costs associated. All utilities shall be the Contractor’s responsibility until the home is officially turned over to the Mille Lacs Band of Ojibwe (punch list completion).
  18. Contractor shall include 0.5% TERO tax fee in base bid. Submission of receipt for paid TERO fee is required with application for final payment.
  19. Construction shall be permitted through the MLBO.
  20. Contractor will be expected to start construction as soon as possible and as identified in the schedule mutually agreed upon by the Contractor and the Owner. The project schedule shall be established upon final approval of the MLBO Construction Contract and prior to the commencement of any work. At minimum, the contractor must complete demolition of the existing structures, new foundation, interior concrete, water and sewer connection prior to ground freeze-up. The expectation is that construction will be out of the ground by then; and able to continue through to substantial completion.
  21. Contractor must be substantially complete with construction no later than 150 days after date of final contract approval.

19777 364th Lane:

  1. Demolition: Contractor shall provide materials and labor to demolish the existing home and misc. debris located in the yard and inside the home; and have materials removed from the site. Contractor must submit all receipts for disposal to the owner.
  2. Construct a new home: Butternut Garage Right. See attached site plans and new home selection sheets for options.
    a. Furnace thermostat model to be installed will be Honeywell T6 Pro Series TH6210U2001.
    b. Contractor shall install either Certainteed or LP Smartside woodgrain finish trim board between lap siding and gable shakes to be painted as specified for each house.
    c. Contractor shall install Mid-America Mounting Blocks and Vents in Certainteed color specified for siding on each home. Mounting blocks shall be installed for all openings, j-channel will not be allowed to box any openings other than windows or doors.
    d. Contractor shall install #4 re-bar reinforcement @ 24” o.c. in garage slabs & exterior concrete; and #4 rebar @ 48” o.c. in each house slab.
    e. Simpson H25 hurricane ties shall be installed at every roof truss, one at each end.
    f. For homes requiring a sump pump, pumps shall never discharge directly onto exterior concrete; and contractor shall include cost of 25’ extension for discharge with each installation.
    g. On foundations, aluminum coil stock must be sufficient width to extend a minimum of 6” below final grade.
    h. Install grab bars with necessary reinforcement at toilet, tub/shower and shower stall locations.
    i. Insulate wall cavities with Knauf Jet Stream Ultra Blowing Wool Insulation instead of batt insulation.
    j. Carpet Product: Mohawk SmartStrand Nautical Charm Collection. See selection sheet for color.
    k. Construct the garage to be 22’x22’.
    l. Whirlpool Updated Washer & Dryer Models: WTW4850HW & WED4850HW
  3. Excavate and install new frost footings. Excavate all material to footing depth. Import clean sand fill material for backfill operations. Contractor should anticipate holding the new home elevation out of the ground so that elevation of floor in the new home matches that of the existing home’s floor.
  4. Contractor shall include 500 extra blocks and 300 yards of extra fill used for foundation construction and backfill in their base bid. Unit costs submitted in Bid Alternate #1 shall be used to calculate credit back to Owner for unused Block and Fill. Note: these costs should include all associated materials, equipment and labor that would be necessary if the extra block and fill were utilized.
  5. Site Clearing: Contractor shall remove brush and tree removal from the building pad area and 25’ within its perimeter.
  6. Driveway: Contractor shall saw cut the existing asphalt driveway approx. 45’ from edge of 364th Lane. Garage door shall be approx.50’ from edge of 364th Lane.
  7. Construction limits will be within the lot’s lines.
  8. Submittals and Attachments:
    a. Pre-Bid Acknowledgement / Sign in sheet.
    b. All submittals shall be submitted within ten days of construction start.
    c. Contractor will provide a warranty outline with their proposal.
    d. Omissions or deletions will not be accepted without a written request indicating the reason why the omission or deletion is needed.
    e. O&M manuals will be created by the contractor with all warranty cards and operator manuals inserted in a three ring binder before punch list.
    f. [MLBO / CD] will choose all aesthetic types and colors.
  9. Provide code required radon mitigation system. This may be achieved by utilizing a shallow interior drain tile / pvc system and rock bed, vented through the roof.
  10. Foundation Drainage: Daylight drain tile to the exterior where grade allows, or provide sealed sump basket and pump. Provide a vertical stack cleanout on the highest point in the exterior drain tile system. Coordinate with Project Coordinator.
  11. Include additional 911 sign and post to be installed at driveway approach, if one is not already present.
  12. Contractor shall provide and install a mailbox with swing away post per spec book with numbering.
  13. Water & Sewer – Contractor shall connect to the Band’s municipal water and sewer systems. Contractor is responsible for extending the existing service line and coordinating any inspections with MLB Public Works.
  14. Bids must be honored for 90 calendar days.
  15. Contractor shall include the cost of 3 compaction tests in their base bid.
  16. Landscaping and final site work will be conducted by the Owner. General Contractor responsible for rough grading of the site to within three (3) inches of final grade. Rough grade must divert runoff away from the home with no areas of ponding. All areas within lot disturbed by construction shall be addressed.
  17. Contractor shall be responsible for disconnection of utilities to the existing home prior to demolition and reconnections to utilities. Electric-(MLEC), Propane - (Lakes Gas), Water and Sewer and all costs associated. All utilities shall be the Contractor’s responsibility until the home is officially turned over to the Mille Lacs Band of Ojibwe (punch list completion).
  18. Contractor shall include 0.5% TERO tax fee in base bid. Submission of receipt for paid TERO fee is required with application for final payment.
  19. Construction shall be permitted through the MLBO.
  20. Contractor will be expected to start construction as soon as possible and as identified in the schedule mutually agreed upon by the Contractor and the Owner. The project schedule shall be established upon final approval of the MLBO Construction Contract and prior to the commencement of any work. At minimum, the contractor must complete demolition of the existing structures, new foundation, interior concrete, water and sewer connection prior to ground freeze-up. The expectation is that construction will be out of the ground by then; and able to continue through to substantial completion.
  21. Contractor must be substantially complete with construction no later than 150 days after date of final contract approval.

Bid Alternate #1: Provide unit costs for extra block and extra fill. 500 extra block and 300 extra yards of fill should be included in the base bid for each home. Unit costs submitted shall be used to calculate credit for unused materials.

Specified Product Substitutions: All proposed product substitutions must be approved by the Project Coordinator 5 days prior to bid. Any approved substitutions, will be made available to all bidders.

RFP Selections Pre Bid Adds

Bidding Notes

Contacts:
Interested bidders shall contact Carla Dunkley at 320-532-7429 or by email at carla.dunkley@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

Mobilization:

  1. The Contractor shall be capable of mobilizing his equipment and crews within seven days of the receipt of Notice to Proceed.
  2. Contractor shall submit building schedule to Project Coordinator at the time of contract signature by the Contractor.
  3. Contractor shall provide means and methods for all building phases of construction.

COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

Bidding notes:

  1. Submit proposal in lump sum (supply and install), not to exceed amount
  2. All Contractors (including subcontractors) must comply with Davis Bacon wage requirements.
  3. All Contractors must provide the following along with their bid submittal:
    a. Completed and signed MLB Community Development Construction Bid Form, including schedule of values from Monthly payment application.
    b. A copy of Current MLB Vendor’s License (or a copy of the submitted application)
    c. Bonding Surety Letter
    d. A copy of Current Insurance Certificate
    e. A copy of Subcontractor/Material Supplier list
    f. A copy of valid State of Minnesota Contractor’s License
    g. A copy of Authorized Signature Sheet (submitted with first bid submittal)
  4. All Contractors must comply with all Mille Lacs Band of Ojibwe American Indian Employment requirements (see 18 MLBSA § 5). Contact Craig Hansen at (320) 532-4778.

All proposals MUST be mailed and labeled as follows:
Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: Apple Orchard 2 Home Demo & Replace Package
P.O. Box 509
Onamia, MN 56359

Please note that the bids must be submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing:
Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Elizabeth Thornbloom at (320) 532-8274 or via email at EThornbloom@grcasinos.com with questions regarding licensing and for the license application.

Permit and Contractor Requirements:
Permits: Contractors are responsible to attain all necessary permits for all work, including Mille Lacs Band of Ojibwe (MLBO) Permits.

Bonding Requirements: In accordance with 2016 MLB Project Specification Book.

MLBSA Section 17 Procurement Statue Ordinance 03-06 states the following:

Section 17. Bonding

A. For all Band funded residential construction projects, a performance bond is required for contracts in excess of $50,000.00. The performance bond shall be at a minimum twenty (20%) percent of the contract price, but not in excess of $500,000.00.

SECTION II – BIDDING FORMS
Bidding Requirements and Contract Forms
COMMUNITY DEVELOPMENT
PROJECT MANAGEMENT

FY 2019 CONSTRUCTION BID FORM
REQUIRED FOR ALL BIDS

FIRM NAME: __

JOB/PROJECT: Apple Orchard 2 Home Demo & Replace Package

LUMP SUM PRICE (36482 193rd Place):

__$____
(Written Value) (Dollar Amount)

LUMP SUM PRICE (19777 364th Lane):

__$____
(Written Value) (Dollar Amount)

TOTAL LUMP SUM FOR BOTH SITES:

__$____
(Written Value) (Dollar Amount)

ALTERNATE #1: (Unit Costs: Extra Block, Extra Fill Placed)

500 Extra Blocks @ /per block = $____; 300 cu yards Fill @ __/per cu yd = $___

Acknowledgement of Addendum(s): 1) __ date 2) date 3) date

BID GUARANTEE PERIOD:
I agree to hold this bid open for a period of 90 days after the bid opening. If this bid is accepted I agree to execute a Contract and/or a Purchase Order with the Mille Lacs Band of Ojibwe along with furnishing all required bonding (if required) and insurances.

TERO COMPLIANCE:
I understand that this company, its subcontractors and all employees performing work on this project will be expected to comply with all Mille Lacs Band TERO Compliance Regulations. Upon being informed that I will be awarded a contract for this project, I will submit all required TERO Compliance Plans directly to the MLB TERO Office for review and approval.

Acknowledgement of TERO Compliance: _____

ATTACHMENTS REQUIRED: Failure to provide any of these attachments will result in bid disqualification.
o MLB BID FORM (MUST BE SIGNED)
o MLBO VENDOR LICENSE
o COPY OF CURRENT INSURANCES
o LETTER FROM BONDING SURETY (REQUIRED)
o COPY OF MINNESOTA CONTRACTOR’S LICENSE (if applicable)
o SUB-CONTRACTOR LISTS (Include values)

NAME: ____TITLE:____

SIGNATURE: ___DATE:____

FIRM NAME: ____TELEPHONE:_____

ADDRESS: ____

EMAIL ADDRESS: ____